Frequently Asked Questions

FAQs

Registration

What is the cost to attend?
The full convention badge is $339 if you register by the end of day November 13, 2020. The price will increase to $369 from November 14 – January 8. After January 8, the registration fee will increase to $399.

Your registration is inclusive of all general sessions, interactive learning areas, the exhibit hall, and hundreds of presentations, hands-on workshops, expert-led panels, poster sessions, round table discussions, and networking opportunities. As a bonus, this registration provides you with full access to the virtual convention for 30 days.

Participants wanting to explore the in-person exhibit hall only can register for $59 until November 14; $79 November 14 – January 8; and $99 starting January 9th. This will include access to the exhibit hall Tuesday, Wednesday, and Thursday, and vendor-sponsored rooms only. The Expo Only registration will not provide access to attend convention presentations, workshops, or any portion of the virtual convention.

Participants who cannot participate in-person may register for the virtual convention badge, providing full access to live-streamed Featured Focus sessions, brought to you by TCEA’s Thought Leaders. In addition, the virtual experience features diverse perspectives, concurrent presentations, interaction, networking, and virtual exhibit hall exploration. This badge provides you access to content and networking opportunities for 30 days. You may register for the virtual convention badge for $179 until November 13; $199 November 14 – January 8th; and $239 starting January 9.

All registrations include a complimentary one-year TCEA membership.

 

Are there discounts for students?
Full-time, undergraduate college students can register for the Full Convention or Virtual Convention badge at a discounted rate of $100. To receive this discounted rate, you must first submit a copy of your school ID or class schedule to [email protected].

The event is not designed for students under 16. Students attending as presenters must have prior approval from [email protected].

 

How do I change my email address?
Your convention registration information is being pulled from your TCEA membership account. As this is our primary way to contact you, please make sure your information is correct there. For assistance changing your membership profile at tcea.org, please contact us at 512-476-8500, [email protected], or use the online chat feature on this website.

 

What is your policy for sharing, or selling, my information?
TCEA will never share or sell your information without explicit consent. During the registration process, attendees may opt-in or out of receiving mailed exhibitor information. If you opt-in to this perk, you will receive mailed 2021 exhibitor promotions, special events, and marketing collateral.

TCEA never shares or sells your email address for any reason. This means, if you’d like an exhibitor, sponsor, or fellow attendee to contact you via email, you must provide explicit consent and share. In the exhibit hall (virtual and in-person), you may explicitly opt into being scanned for lead generation or permit contact sharing virtually. This is the only instance where your email address is shared, explicitly by you.

For TCEA’s full privacy policy, click here.

 

What does a worry-free registration mean?
In-person registrants who are not able to attend the live event can receive a full refund, if registration is canceled by January 8, 2021. In-person registration can also be changed to the virtual only registration without a fee involved if requested by January 8, 2021.

We want everyone to experience the 2021 TCEA Convention & Exposition in a way that works best for them. Both our in-person and virtual experiences will enable you to grow through education and connections that are insightful, meaningful, and actionable. Stay tuned to our social channels and the TCEA website for ongoing updates on event safety and wellness.

Duty of Care and Cleanliness

What is TCEA’s Duty of Care?
Creating a safe, worry-free experience is our top priority.

TCEA is planning for a 2021 Convention & Exposition event experience so that all individuals onsite—attendees, speakers, exhibitors, sponsors, staff, and venue personnel—remain safe and comfortable throughout the event.

We are monitoring the COVID-19 pandemic and in constant communication in partnership with Visit Dallas and Kay Bailey Hutchison Convention Center staff. TCEA will continue to update you and have included all existing protocols. Learn more about this information here.

 

What protocols does the venue have in place?
The Kay Bailey Hutchison Convention Center and Dallas Fort Worth International Airport have received the GBAC STAR Accreditation, a program that recognizes a comprehensive system of cleaning, disinfection, and infectious disease prevention. Learn more about this accreditation and what is currently in place here.

 

What protocols does my hotel have in place?
Each hotel provides a comprehensive protocol, commitment to room cleaning, and opportunities to remain health-conscious. Each hotel’s cleanliness protocol will be included in the reservation site and communicated to you prior to your arrival.

 

What should I expect upon my arrival in Dallas?
The Kay Bailey Hutchison Convention Center is committed to providing a healthy and safe experience at the Center. View this document for what to expect.

 

What happens if I do not feel well or test positive for COVID-19?
TCEA asks all attendees to commit to staying in place, or at home if they are ill or test positive for COVID-19. We ask all attendees who plan to attend in-person to self regulate their health and regularly check their temperature. In the event an in-person attendee comes down with COVID-19 prior to their arrival to Dallas, Texas, TCEA will provide virtual conference access in order to remain at home and participate in the event. If an attendee becomes ill during their stay, we ask you to go to the nearest testing site for COVID testing. If an attendee tests positive for COVID, please report your illness to TCEA immediately. Stay in place and follow all local, state, and federal guidelines.

Payment Policy

When must payment be received?
An acceptable form of payment must be received within 30 days of registering to avoid cancellation for non-payment. View the full payment policy here.

 

Can I register with a purchase order or check?
Attendees may select “Invoice” on the payment page of registration to pay by check or purchase order. If you have been issued a copy of the Purchase Order you may select Purchase Order as a form of payment. The PO number and an uploaded copy of the Purchase Order is required in order to be approved. View the full payment policy with the required fields on the PO here.

A credit card is required in order to reserve a hotel room. TCEA’s discounted housing reservation site is coming this November.

 

Where do I send my purchase order?
You can upload your PO using the invoice that was emailed to you. For questions or help providing a copy of your Purchase Order, contact us at [email protected].

 

Did you receive my payment?
You will receive an email confirming the receipt of your payment. Specific questions related to an attendee’s payment should be sent to [email protected].

 

If I can no longer attend, can I send someone else in my place?
Yes, TCEA refers to this as a “transfer of registration.” Email [email protected] requesting that your 2021 registration be transferred to another’s account. Please provide the full name and email of the person you would like to transfer your registration to. Transferred registrations may be made at no worry if requested by January 8, 2021. A $25 transfer fee will be applied to the new registration and must be paid to complete the transfer if requested on January 9, 2021, or later.

Group Registrations

How do I register a group?
Persons responsible for registering a group can do so through the online process. It is recommended that you use the Group Registration Form to collect all data before starting the process.

This form is your personal tool to collect information; however, you must submit all registrations using the online registration link.

 

Where do I send the Group Registration Form?
The form should be returned to the person from your campus or district responsible for registering you. TCEA does not accept faxed or emailed group registrations. All registrations must be entered online. To begin a group registration, simply register the first individual. You will be prompted to add additional attendees during the process.

 

Is there a limit on group registrations?
To prevent a timeout, the system limits a group registration to five individuals. For additional registrations, you will need to re-enter the system and complete the steps again.

 

How can I pay for my group’s registration?
Group registration should only be used if the same payment or PO is applied to all individuals. Each registrant will receive a confirmation, and you can add a secondary email address where a copy can be emailed.

 

Can my entire group be listed on the same invoice?
You may submit a request to [email protected] for multiple registrations to be combined. This should only be requested if the final payment will cover the entire group’s fees.

Presenters

Do presenters have to register for the convention?
Yes, all presenters are required to register by November 13. Primary presenters receive a discounted registration of $99. Co-presenters do not receive a complimentary or discounted registration. For questions regarding presenter requirements, please contact us at [email protected].

Concurrent Presentations

Where can I see what sessions will be offered?
The full conference schedule will be online for you to view and search in November. A PDF listing of all presentations is not available as we update the program as changes occur.

 

What sessions are taking place in the interactive learning areas?
You can search the full details of presentations in the poster sessions area and special events areas in the online session listing.

 

How can I search for sessions by content?
Using the online search tool or mobile app, you can search by any keyword, topic, ability level, or target audience who may find the presentation most beneficial. These tools will become available in November.

 

When can I pre-register for presentations and events?
Pre-registration is not provided for presentations or individual events. These events fill on a first-come, first-seated basis until the designated space reaches maximum capacity. There are Special Interest Group events that require an additional fee or a separate registration. These events will have a detailed explanation in the session listing.

 

How can I have a guaranteed seat in a hands-on experience?
If you are willing to volunteer as an experience facilitator and assist the presenter with minor tasks such as scanning attendees for CPE credit, distributing handouts, and requesting support from TCEA, you can guarantee your seat in that session. Hands-on experience facilitator roles will become available in November.

 

Can I be placed on the waiting list for an event that has filled to capacity?
No, TCEA does not keep a waiting list for events that require advanced registration. If you were not able to get into the event during pre-registration, please inquire at the door.

 

Will I earn educational credits for attending this event?
Yes, TCEA is registered with the State Board of Educator Certification (SBEC) as an approved provider of professional development and with the Texas Education Agency (TEA) as an official provider of School District Board Member continuing education credits in the state of Texas. You can earn CPE credits for all sessions delivered by TCEA. Out-of-state attendees need to contact their district administrators to confirm credit validity. Attendees must be scanned into each educational session for credit tracking. After the event, a CPE certificate for all events where your badge was scanned will be available for download from your TCEA account.

 

Will I earn GT credits for attending this event?
Select TCEA presentations are applicable to Gifted and Talented credit accrual. In the session listing, search by the topic ‘GT’ to review those that are applicable.

SIG Meetings

I am not a SIG member. Can I attend the SIG meeting?
Yes, Special Interest Group meetings are available to SIG members and those interested in the SIG. (You can find out more about our SIGs here.) An additional fee and pre-registration is required in order to attend. You may pre-register for your preferred SIG meeting during the registration process. Once final payment is received, you will receive a one-year membership to the SIG, included with the registration fee.

Housing and Travel

How do I reserve a hotel room?
TCEA’s discounted hotel block will be available to all in-person registrants in November. If you register before housing opens in November, you will be sent a link to the housing page the morning housing opens. If you register after housing opens, the link will be included in your confirmation email. The discounted hotel block will be available until January 8, 2021.

 

Can I receive discounted housing prior to the opening of our housing block?
TCEA Convention rates are available only through the TCEA housing site. If you make a reservation on your own before the housing site opens, you will not be included in the Convention block. Unfortunately, TCEA will not be able to move your reservation into the Convention block to receive the discounted rate.

 

How many rooms can I reserve at one time?
You can make up to five hotel reservations at a time. Each person with a reservation must also be registered for the convention. Groups who need more than 10 hotel rooms together will be accommodated through the housing bureau after housing opens. Group hotel blocks are subject to availability. Attendees in group blocks must be registered for the convention within 72 hours of securing a group block or rooms are subject to cancellation.

 

I did not receive the registration confirmation with the housing link.
If you register before housing opens in November, a link to the housing page will be sent to you on the morning of housing becoming available.

 

Does TCEA provide shuttle service to and from the convention center?
Yes, TCEA does provide shuttle service to TCEA Convention hotels that are farther than four blocks from the convention center. A map of the hotels offering shuttle service will be available on the Location and Travel page when housing opens in November.

Exhibitors

What is the price for an exhibit space?
Pricing information and the application to reserve your space online can be found here.

 

How do I reserve exhibit space?
All reservations are processed online. View the floor plan to preview available spaces, then you can begin your reservation online. Exhibitor registration is currently open and accepting new exhibitors.

 

How can I apply for a vendor-led session (also known as exhibitor showcase session)?
The application will be available in November with the release of the Exhibitor Services Kit. All current exhibitors may access the Exhibitor Services Kit inside the exhibitor portal to download the application and apply for an exhibitor showcase session. You must be a confirmed exhibitor in order to apply for a vendor-led session.

 

How do I register my booth personnel?
All current exhibitors may access the Exhibitor Services Kit, which will be available in November, inside the exhibitor portal to register their booth staff.

 

How do I make hotel reservations?
All current exhibitors who have paid their deposit may access the Exhibitor Services Kit inside the exhibitor portal to find hotel information and make reservations. Hotel reservation information will be available when housing opens in November.

Volunteers

What type of jobs do you have for volunteers?
The two main categories include facilitator and volunteer. A facilitator helps with sessions and workshops (making sure everyone signed in, possibly introducing the presenter, and helping attendees keep up with the presenter). Regular volunteer duties include helping hand out convention bags to attendees as they arrive, helping in the TCEA store, doing ‘seat drops’ prior to the Featured Focus presentations, as well as many other duties. Check out the volunteer web page for more details. General volunteer opportunities are only available for in-person registrants. Select volunteer opportunities for virtual may be available in November.

 

When can I sign up to volunteer?
Volunteer opportunities open along with registration on September 24 and will remain open until full. You must be registered for the Convention in order to volunteer. Information can be found here. Individual workshop facilitator opportunities open in November. You can also stop by the Volunteer Check-In counter upon arriving at the convention center to review additional opportunities. You must register prior to arrival to receive the limited-edition volunteer shirt.

Sponsors

Where can I view available sponsorship opportunities?
Information can be found here. For more information, please contact Meaghan Rhame at [email protected] or (512) 450-5408.

Media

How do I register as media?
Approved media will receive complimentary registration. Please submit your credentials here for consideration. If approved, you will receive your registration confirmation within 72 hours. Please contact Andrew Roush at [email protected] or (512) 450-5440 for all media inquiries.

Onsite

When will I receive my badge?
Conference materials are not mailed in advance. If you have paid your full balance using an acceptable method of payment(Purchase Order, check, or credit card) you will receive an email with a barcode to scan upon arrival for fast badge pick up. If you have a balance due, you must go to onsite registration to submit final payment and pick up your badge.

In efforts to keep your health and safety a top priority, TCEA is providing multiple fast track check-in counters with contactless badge pickup.

 

What will I need to pick up my badge and conference materials?
You must bring a photo ID with you to pick up your conference badge. You will not be able to pick up materials/conference badges for colleagues.

 

I missed some of the handouts from the convention. Where can I find them after it’s over?
All materials received from presenters will be available online after the convention on this website.

Virtual Convention Information

Will TCEA be providing a virtual convention?
Yes, TCEA is planning a hybrid experience like never before. You may register for the Virtual Only Registration if you cannot attend in-person. This provides you with access to the full digital experience including virtual-only and live-streamed Featured Focus presentations, TCEA’s Thought Leaders, select concurrent presentations, self-paced education, a virtual exhibit hall, networking events, special events, and so much more.

 

How long is the Virtual Convention?
The virtual experience will run across six days, starting Monday, February 1, 2021, and concluding Saturday, February 6, 2021. You will have access to all pre-recorded and live-recorded education, networking, vendor connections, and more for 30 days (expiring March 5, 2021). View the virtual convention schedule at-a-glance here.

 

What if I cannot attend live presentations scheduled for the Virtual Convention?
All live-streamed Thought Leaders, Featured Focus presentations and concurrent presentations will be recorded. If your schedule does not permit you to attend the live presentation, you will have access to all live recordings by the end of the week, February 5.

 

How many total credit hours can I receive for attending virtually?
If you attend all live, pre-recorded, or live recorded education, you will receive over 100 CPE hours.

Mobile App

Is there an app for the convention?
Yes. A mobile app, including all convention presentations and details, will be available. More details will be available once it is released.

Past Convention Handouts and Certificate of Attendance

I attended a past TCEA Convention & Exposition, can I still gain access to the handouts?
No, access to the 2020 TCEA Convention & Exposition and other past Convention handouts have expired.

 

I attended a past TCEA Convention & Exposition, can I gain access to my certificate of attendance?
TCEA began electronically tracking CPE credits at the 2017 TCEA Convention & Exposition. For 2016 and previous years, all CPE accrual was self-reporting. You may visit the below links to access your certificate of attendance for the 2017 – 2020 TCEA Convention & Exposition. Enter the email you registered with in order to access your unique Certificate of Attendance and CPE Form.
2017 TCEA Convention & Exposition
2018 TCEA Convention & Exposition
2019 TCEA Convention & Exposition
2020 TCEA Convention & Exposition

Future Dates

Do you have the dates for future TCEA Conventions?
Yes. The dates and locations for future TCEA Conventions are:

  • February 1-5, 2021, Dallas, Texas
  • February 7-11, 2022, Dallas, Texas
  • January 30-February 3, 2023, San Antonio, Texas
  • February 3-7, 2024, Austin, Texas
  • February 1-5, 2025, Austin, Texas
  • January 31-February 4, 2026, San Antonio, Texas
  • January 30-February 3, 2027, San Antonio, Texas
  • January 29-February 2, 2028, San Antonio, Texas
  • January 27-31, 2029, San Antonio, Texas
  • February 2-6, 2030, San Antonio, Texas