Press and FAQs

Here’s what people have said about us:

Kate Marie Walsh, CLRC Professional Development Award recipient, on the the TCEA Conference
https://clrc.org/kate-marie-walsh-pd-award/

Angelic Wright, CLRC Professional Development Award recipient, on the TCEA Conference
https://clrc.org/angelic-wright-pd-award/

Thomas S. Burgess, CLRC Professional Development Award recipient, on the TCEA Conference
https://clrc.org/thomas-burgess-pd-award/

The EdTech Bites Podcast — Ep. 38: Chad, Jordan, TCEA, And The Office
http://edtechbites.libsyn.com/ep-38-chad-jordan-tcea-and-the-office

“How to Waste Your Time at an Ed Tech Conference in 7 Easy Steps” (Ditch the Textbook)
http://ditchthattextbook.com/2019/03/11/how-to-waste-your-time-at-an-edtech-conference-in-7-easy-steps/

“2019 TCEA Conference — Part 1” (Christine L. Robbins)
https://robbinsreading.wordpress.com/2019/03/04/2019-tcea-conference-part-1/#content

FAQs

Registration

What is the cost to attend?
The full-convention registration fee is $339 if you register by January 10. The price will increase to $389 after January 10.

Your registration is inclusive of all keynote sessions, interactive learning areas, the exhibit hall, and more than 1,000 presentations, hands-on workshops, expert-led panels, poster sessions, round table discussions, and networking opportunities.

For those who only have one day to soak in all the content, we offer a one-day registration option for $179 ($199 after January 10). With the one-day registration pass, you will have access to the keynote sessions, interactive learning areas, the exhibit hall, and more than 1,000 presentations, hands-on workshops, expert-led panels, poster sessions, round table discussions, and networking opportunities happening on that day.

The exhibit hall is not open on Monday and Friday, and keynote presentations take place on Tuesday and Friday. Please review the schedule prior to registration to ensure your one-day registration will provide you with the experience you are seeking.

Participants wanting to explore the exhibit hall only can register for $69 ($89 after January 10). This will include access to the exhibit hall Tuesday, Wednesday, and Thursday, and vendor-sponsored rooms only. The Expo Only registration will not provide access to attend convention presentations or workshops.

All registrations include a complimentary one-year TCEA membership.

 

Are there discounts for students?
Full-time, undergraduate college students can register at a discounted rate of $100. To receive this discounted rate, you must first submit a copy of your school ID or class schedule to [email protected].

The conference is not designed for students under 16. Students attending as presenters must have prior approval from [email protected].

 

How do I change my email address?
Your convention registration information is being pulled from your TCEA membership account. As this is our primary way to contact you, please make sure your information is correct there. For assistance changing your membership profile at tcea.org, please contact us at 512-476-8500, [email protected], or use the online chat feature on this website.

Payment Policy

Can I register with a purchase order or check?
Attendees may select “Send an Invoice” on the payment page of registration to pay by check or purchase order. A copy of the purchase order or the check payment must be received no later than 30 days after completing your registration to avoid cancellation for non-payment. The payment policy can be found here and is emailed to you in the registration confirmation.

A credit card is required, however, to make hotel reservations.

 

Where do I send my purchase order?
You can upload your PO using the invoice that was emailed to you. Email it to [email protected] or fax it to 512-476-8574.

 

Did you receive my payment?
You will receive an email confirming the receipt of your payment. Specific questions related to an attendee’s payment should be sent to [email protected].

 

If I can no longer attend, can I send someone else in my place?
Yes, TCEA refers to this as a “transfer of registration.” Email [email protected] requesting that your 2020 registration be transferred to another’s account. Please provide the full name and email of the person you would like to transfer your registration to. A $25 transfer fee will be applied to the new registration and must be paid to complete the transfer.

Group Registrations

How do I register a group?
Persons responsible for registering a group can do so through the online process. It is recommended that you use the Group Registration Form to collect all data before starting the process.

This form is your personal tool to collect information; however, you must submit all registrations using the online registration link.

 

Where do I send the Group Registration Form?
The form should be returned to the person from your campus or district responsible for registering you. TCEA does not accept faxed or emailed group registrations. All registrations must be entered online. To begin a group registration, simply register the first individual. You will be prompted to add additional attendees during the process.

 

Is there a limit on group registrations?
To prevent a timeout, the system limits a group registration to five individuals. For additional registrations, you will need to re-enter the system and complete the steps again.

 

How can I pay for a group registration?
Group registration should only be used if the same payment or PO is applied to all individuals. Each registrant will receive a confirmation, and you can add a secondary email address where a copy can be emailed.

 

How do I make group hotel reservations?
Once the registration is complete, you will receive a link and a prompt for proceeding to make hotel reservations. The same reservation limit of five individuals applies.

Presenters

Do presenters have to register for the convention?
Yes, all presenters are required to register by November 1. Presenters do not receive a complimentary or discounted registration. For questions regarding presenter requirements, please contact Meaghan Rhame at [email protected].

Workshops and Sessions

Where can I see what sessions will be offered?
The full conference schedule will be online for you to view and search. To make your customized schedule, you can download the 2020 TCEA Convention mobile app for Apple and Android. A PDF listing of all 1,000+ presentations is not available as we update the program as changes occur.

 

What sessions are taking place in the interactive learning areas?
You can search the full details of presentations in the playgrounds, poster sessions, and special events areas in the online session listing. Special events occurring in these areas, including hands-on learning opportunities, will be detailed here as they are added.

 

How can I search for sessions by content?
Using the online search tool or mobile app, you can search by any keyword, strand, or topic.

 

When can I pre-register for workshops and events?
Pre-registration is not required for academies, workshops, or presentations. There are a few events that require an additional fee or a separate registration. These events will have a detailed explanation in the session listing.

 

How can I have a guaranteed seat in a hands-on workshop?
If you are willing to volunteer as a workshop facilitator and assist the presenter with minor tasks such as scanning attendees for CPE credit, distributing handouts, and requesting support from TCEA, you can guarantee your seat in that workshop.

 

Can I be placed on the waiting list for an event that has filled to capacity?
No, TCEA does not keep a waiting list for events that require advanced registration. If you were not able to get into the event during pre-registration, please inquire at the door.

 

Will I earn educational credits for attending this event?
Yes, TCEA is registered with the State Board of Educator Certification (SBEC) as an approved provider of professional development and with the Texas Education Agency (TEA) as an official provider of School District Board Member continuing education credits in the state of Texas. You can earn CPE credits for all sessions delivered by TCEA. Out-of-state attendees need to contact their district administrators to confirm credit validity. Attendees must be scanned into each educational session for credit tracking. After the event, a CPE certificate for all events where your badge was scanned will be available for download from your TCEA account.

SIG Meetings

I am not a SIG member. Can I attend the SIG meeting?
Each SIG has different registration requirements. Some are open to both members and non-members. Please view the event description to learn more.

Housing and Travel

How do I reserve a hotel room?
Housing does not open until September 12, 2019. Once you complete your convention registration, a link to proceed to housing will appear on your confirmation screen. If you register before housing opens, you will be sent a link to the housing page the morning of September 12. If you register on or after September 12, the link will also be included in your confirmation email.

 

How many rooms can I reserve at one time?
You can make up to five reservations at a time. Each person with a reservation must also be registered for the convention. Attendees in group blocks must be registered for the convention within 72 hours of securing a group block or rooms are subject to cancellation.

 

I did not receive the registration confirmation with the housing link.
If you register before housing opens on Septemeber 12, a link to the housing page will be sent to you the morning of September 12.

 

Does TCEA provide shuttle service to and from the convention center?
Yes, TCEA does provide shuttle service to TCEA Convention hotels that are farther than walking distance from the convention center. A map of the hotels offering shuttle service is available on the Location and Travel page.

Exhibitors

What is the price for an exhibit space?
Pricing information and the application to reserve your space online can be found here.

 

How do I reserve an exhibit space?
All reservations are processed online. View the floor plan to preview available spaces, then you can begin your reservation online. Exhibitor registration opens in mid-to-late May.

 

How can I apply for a vendor-led session (also known as exhibitor showcase session)?
The application will be available in October. All current exhibitors may access the Exhibitor Services Kit inside the exhibitor portal to download the application and apply for an exhibitor showcase session.

 

How do I register my booth personnel?
All current exhibitors may access the Exhibitor Services Kit inside the exhibitor portal to register their booth staff.

 

How do I make hotel reservations?
All current exhibitors who have paid their deposit may access the Exhibitor Services Kit inside the exhibitor portal to find hotel information and make reservations. Housing opens for everybody on September 12, 2019.

Volunteers

What type of jobs do you have for volunteers?
The two main categories include facilitator and volunteer. A facilitator helps with sessions and workshops (making sure everyone signed in, possibly introducing the presenter, and helping attendees keep up with the presenter). Regular volunteer duties include helping hand out convention bags to attendees as they arrive, helping in the TCEA store, doing ‘seat drops’ prior to the keynote presentations, as well as many other duties. Check out the volunteer website for more details.

 

When can I sign up to volunteer?
Volunteer opportunities open along with registration on May 8 and will remain open until full. Information can be found here. Individual workshop facilitator opportunities open in October. You can also stop by the Volunteer Lounge upon arriving at the convention center to review additional opportunities. You must register prior to arrival to receive the limited-edition volunteer shirt.

Sponsors

Where can I view available sponsorship opportunities?
Information can be found here. For more information, please contact Kristy Breaux at [email protected] or (512) 450-5394.

Media

How do I register as media?
Approved media will receive complimentary registration. Please submit your credentials here for consideration. If approved, you will receive your registration confirmation within 72 hours. Please contact Andrew Roush at [email protected] or (512) 450-5440 for all media inquiries.

Onsite

When will I receive my badge?
Conference materials are not mailed in advance. If you have paid in full, you will receive an email with a barcode to scan upon arrival for fast badge pick up. If you have a balance due, you must go to onsite registration to submit final payment and pick up your badge.

 

What will I need to pick up my badge and conference materials?
You must bring a photo ID with you to pick up your conference badge. You will not be able to pick up materials/conference badges for colleagues.

 

I missed some of the handouts from the convention. Where can I find them after it’s over?
All materials received from presenters will be available online after the convention on this website.

Mobile App

Is there an app for the convention?
Yes. A mobile app, including all convention presentations and details, will be available. More details will be available once it is released.

Future Dates

Do you have the dates for upcoming TCEA Conventions?
Yes. The dates and locations for future TCEA Conventions are:

  • February 1–5, 2021 – Dallas, Texas
  • February 7–11, 2022 – Dallas, Texas
  • January 30–February 3, 2023 – San Antonio, Texas