Frequently Asked Questions

FAQ

Have questions? We’re here to help.

Find answers to your most common questions by choosing from the topic list, or by looking through the questions below. Not finding your answer? Reach out to us.

Registration

What is the cost to attend?

Prices vary based on when you register and what type of registration you’re seeking. The Full Conference Registration is the most popular registration type, as it is your all-access pass. View registration types and fees here.

 

Are there discounts for students?

Full-time, undergraduate college students can register for a Full Convention Registration at a discounted rate of $100. To receive this discounted rate, you must first submit a copy of your school ID or class schedule to [email protected].

The event is not designed for students under 16. Students attending as presenters must have prior approval from [email protected].

Payment Policy

When is payment due?

An acceptable form of payment must be received within 30 days of registering to avoid cancellation for non-payment. View the full payment policy here.

Can I register with a purchase order (PO) or check?

Attendees may select “Invoice” on the payment page of registration to pay by check or purchase order. If you have been issued a copy of the purchase order you may provide the PO number and upload a copy of the purchase order in order to be approved. View the full payment policy here.

Where do I send my purchase order (PO)?

You can upload your PO using the invoice that was emailed to you. For questions or help providing a copy of your Purchase Order, contact us at [email protected].

Did you receive my payment?

You will receive an email confirming the receipt of your payment. Specific questions related to an attendee’s payment should be sent to [email protected].

If I can no longer attend, can I send someone else in my place?

Yes. TCEA refers to this as a “transfer of registration.” Email [email protected] requesting that your 2022 registration be transferred to another’s account. Please provide the full name and email of the person you would like to transfer your registration to. A $25 transfer fee will be applied to the new registration and must be paid to complete the transfer.

Presenters

Do presenters have to register for the convention?

Yes. All presenters are required to register by November 19, 2021. Primary presenters receive a discounted registration of $99. Co-presenters do not receive a complimentary or discounted registration. For questions regarding presenter requirements, please contact us at [email protected].

Do my presentation materials, slide deck, and speech need to be ready in order to submit a presentation for consideration?

No. We ask you provide an abstract, or a write-up, on the concept you will be presenting. Include as many details in your submission to convey to the audience what they will be learning and leaving the presentation with. If booked, you do not need to provide your final slide deck and materials until January.

Workshops and Sessions

Where can I see what sessions will be offered?

The full conference schedule will be online for you to view and search by September 23. A PDF listing of all presentations is not available, as we update the program as changes occur.

How can I search for sessions by content?

Using the online search tool or mobile app, you can search by any keyword, topic, ability level, or target audience who may find the presentation most beneficial. The full conference schedule will be online by September 23.

When can I pre-register for presentations and events?

Pre-registration is not provided for presentations or individual events. These events fill on a first-come, first-seated basis until the designated space reaches maximum capacity. There are Special Interest Group (SIG) events that require an additional fee and advance registration, which will be included in the registration process.

How can I have a guaranteed seat in a hands-on experience?

If you are willing to volunteer as a hands-on experience facilitator and assist the presenter with minor tasks such as scanning attendees for CPE credit, distributing handouts, and requesting support from TCEA, you can guarantee your seat in that session. Hands-on experience facilitator roles will become available in November.

Can I be placed on the waiting list for an event that has filled to capacity?

No. TCEA does not keep a waiting list for events that require advanced registration. If you were not able to get into the event during pre-registration, please inquire at the door.

Will I earn educational credits for attending this event?

Yes. TCEA is registered with the Texas State Board of Educator Certification (SBEC) as an approved provider of professional development. You can earn CPE credits for all sessions delivered by TCEA. Out-of-state attendees need to contact their district administrators to confirm credit validity. Attendees must be scanned into each educational session for credit tracking. After the event, a CPE/credit certificate for all events where your badge was scanned will be available for download from your TCEA account.

Will I earn GT credits for attending this event?

Select TCEA presentations are applicable to Gifted and Talented credit accrual. In the session listing, search by the topic “GT” to review those that are applicable.

SIG Meetings

I am not a Special Interest Group (SIG) member. Can I attend the SIG meeting?

Yes. Special Interest Group meetings are available to SIG members and those interested in the SIG. An additional fee and pre-registration is required in order to attend. You may pre-register for your preferred SIG meeting during the registration process. You can find out more about our SIGs here.

Exhibitors

What is the price for an exhibit space?

Pricing information and the application to reserve your space online can be found here.

How do I reserve exhibit space?

All reservations are processed online. View the floor plan to preview available spaces, then you can begin your reservation online. Exhibitor registration is currently open and accepting new exhibitors.

How can I apply for a vendor-led session (also known as exhibitor showcase session)?

The application will be available in November with the release of the Exhibitor Services Kit. All current exhibitors may access the Exhibitor Services Kit inside the exhibitor portal to download the application and apply for an exhibitor showcase session. You must be a confirmed exhibitor in order to apply for a vendor-led session.

How do I register my booth personnel?

All current exhibitors may access the Exhibitor Services Kit, which will be available in November, inside the exhibitor portal to register their booth staff.

Volunteers

What type of jobs do you have for volunteers?

TCEA provides general volunteer opportunities, which provide attendees with behind-the-scenes access and the ability to support new attendees as they navigate the event. Additional volunteer responsibilities include hands-on experience facilitators, who support presenters and have the only guaranteed seat in the room. Super Volunteers commit to two 4.5 hour shifts to support concurrent sessions and receive a complimentary registration for doing so.

When can I sign up to volunteer?

General volunteer opportunities will open September 23rd. Hands-on experience facilitators and Super Volunteer opportunities will open November 1.

Sponsors

Where can I view available sponsorship opportunities?

Information can be found here. You may sign up for a sponsorship opportunity during the booth reservation process or by contacting Meaghan Rhame at [email protected] or (512) 450-5408.

Media

How do I register as media?

Approved media will receive complimentary registration. Application for media credentials will be available in September. If approved, you will receive your registration confirmation within 72 hours. Please contact Andrew Roush at [email protected] or (512) 450-5440 for all media inquiries.

Past Convention Handouts and Certificate of Attendance

I attended a previous TCEA Convention & Exposition, can I still gain access to the handouts?

No. Access to the 2021 TCEA Convention & Exposition and other past Convention handouts have expired. 

I attended a previous TCEA Convention & Exposition, can I gain access to my certificate of attendance?

TCEA began electronically tracking CPE credits at the 2017 TCEA Convention & Exposition. For 2016 and previous years, all CPE accrual was self-reporting. You may visit the below links to access your certificate of attendance for the 2017 – 2020 TCEA Convention & Exposition. Enter the email you registered with in order to access your unique Certificate of Attendance and CPE Form.

Future Dates

Do you have the dates for future TCEA Conventions?

Yes. The dates and locations for future TCEA Conventions are:

January 30 – February 3, 2023
San Antonio, Texas

February 3 – 7, 2024
Austin, Texas

February 1 – 5, 2025
Austin, Texas

January 31 – February 4, 2026
San Antonio, Texas

January 30 – February 3, 2027
San Antonio, Texas

January 29 – February 2, 2028
San Antonio, Texas

January 27 – 31, 2029
San Antonio, Texas

February 2 – 6, 2030
San Antonio, Texas

Can we stay in touch?

Can we stay in touch?

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