Frequently Asked Questions

FAQs

Registration

What is the cost to attend?

The virtual convention badge, providing full access to live streamed Featured Focus sessions, brought to you by TCEA’s Thought Leaders. In addition, the virtual experience features diverse perspectives, concurrent presentations, interaction, networking, and virtual exhibit hall exploration. This badge provides you access to content and networking opportunities for 30 days. You may register for the virtual convention badge for $179 until November 14; $199 November 14-January 8th; and $239 starting January 9.

Registration includes a complimentary one-year TCEA membership.

Are there discounts for students?
Full-time, undergraduate college students can register for a virtual convention badge at a discounted rate of $100. To receive this discounted rate, you must first submit a copy of your school ID or class schedule to [email protected].

The event is not designed for students under 16. Students attending as presenters must have prior approval from [email protected].

How do I change my email address?
Your convention registration information is being pulled from your TCEA membership account. As this is our primary way to contact you, please make sure your information is correct there. For assistance changing your membership profile at tcea.org, please contact us at 512-476-8500, [email protected], or use the online chat feature on this website.

What is your policy for sharing, or selling, my information?
TCEA will never share or sell your information without explicit consent. During the registration process, attendees may opt-in or out of receiving mailed exhibitor information. If you opt-in to this perk, you will receive mailed 2021 exhibitor promotions, special events, and marketing collateral. 

TCEA never shares or sells your email address for any reason. This means, if you’d like an exhibitor, sponsor, or fellow attendee to contact you via email, you must provide explicit consent and share. In the exhibit hall, you may explicitly opt into contact sharing virtually. This is the only instance where your email address is shared, explicitly by you.

For TCEA’s full privacy policy, click here

What does a worry-free registration mean?
Registrants who are not able to attend the live event can receive a full refund, if registration is canceled by January 8, 2021. 

We want everyone to experience the 2021 TCEA Convention & Exposition in a way that works best for them. 

What registration options do I have if I registered for in-person?
Due to the move to a fully virtual event, TCEA has contacted all in-person registrants by email to provide a few registration options. In-person registrants have until November 20th to identify their preference to either transfer their registration to a Virtual Convention badge and receive a partial refund/invoice or cancel their registration with a full refund. After November 20th, any in-person registrant who does not provide their preference will be automatically converted to a Virtual Convention badge.

Duty of Care and Cleanliness

What is TCEA’s Duty of Care?
Creating a safe, worry-free experience is our top priority. 

TCEA is planning for a 2021 Convention & Exposition event experience so that all individuals remain safe and comfortable throughout the event.

As we have monitored the impacts of COVID-19, TCEA has had to make the difficult decision to go fully virtual. Although a difficult decision, this was the best result in order to provide innovative education, networking, and business connections in a safe environment minimizing the risk an in-person event brings in the current environment. We continue to monitor the COVID-19 pandemic and in constant communication in partnership with Visit Dallas and Kay Bailey Hutchison Convention Center staff. TCEA will continue to update you and have included all existing protocols. Learn more about this information here.

 

 

Payment Policy

When must payment be received?
An acceptable form of payment must be received within 30 days of registering to avoid cancellation for non-payment. View the full payment policy here.

Can I register with a purchase order or check?
Attendees may select “Invoice” on the payment page of registration to pay by check or purchase order. If you have been issued a copy of the Purchase Order you may select Purchase Order as a form of payment. The PO number and an uploaded copy of the Purchase Order is required in order to be approved. View the full payment policy with the required fields on the PO here.

Where do I send my purchase order?
You can upload your PO using the invoice that was emailed to you. For questions or help providing a copy of your Purchase Order, contact us at [email protected].

Did you receive my payment?
You will receive an email confirming the receipt of your payment. Specific questions related to an attendee’s payment should be sent to [email protected].

If I can no longer attend, can I send someone else in my place?
Yes, TCEA refers to this as a “transfer of registration.” Email [email protected] requesting that your 2021 registration be transferred to another’s account. Please provide the full name and email of the person you would like to transfer your registration to. Transferred registrations may be made at no worry if requested by January 8, 2021. A $25 transfer fee will be applied to the new registration and must be paid to complete the transfer if requested on January 9, 2021, or later.

Group Registrations

How do I register a group?
Persons responsible for registering a group can do so through the online process. It is recommended that you use the Group Registration Form to collect all data before starting the process.

This form is your personal tool to collect information; however, you must submit all registrations using the online registration link.

Where do I send the Group Registration Form?
The form should be returned to the person from your campus or district responsible for registering you. TCEA does not accept faxed or emailed group registrations. All registrations must be entered online. To begin a group registration, simply register the first individual. You will be prompted to add additional attendees during the process.

Is there a limit on group registrations?
To prevent a timeout, the system limits a group registration to five individuals. For additional registrations, you will need to re-enter the system and complete the steps again.

How can I pay for my group’s registration?
Group registration should only be used if the same payment or PO is applied to all individuals. Each registrant will receive a confirmation, and you can add a secondary email address where a copy can be emailed.

Can my entire group be listed on the same invoice?
You may submit a request to [email protected] for multiple registrations to be combined. This should only be requested if the final payment will cover the entire group’s fees.

Presenters

Do presenters have to register for the convention?
Yes, all presenters are required to register by November 13. Primary presenters receive a discounted registration of $99. Co-presenters do not receive a complimentary or discounted registration. For questions regarding presenter requirements, please contact us at [email protected].

Concurrent Presentations

Where can I see what sessions will be offered?
The full conference schedule will be online for you to view and search in November. A PDF listing of all presentations is not available as we update the program as changes occur.

What sessions are taking place in the interactive learning areas?
You can search the full details of presentations in the poster sessions area and special events areas in the online session listing.

How can I search for sessions by content?
Using the online search tool or mobile app, you can search by any keyword, topic, ability level, or target audience who may find the presentation most beneficial. These tools will become available in November.

When can I pre-register for presentations and events?
Pre-registration is not provided for presentations or individual events. These events fill on a first-come, first-seated basis until the designated space reaches maximum capacity. There are Special Interest Group events that require an additional fee or a separate registration. These events will have a detailed explanation in the session listing.

How can I have a guaranteed seat in a hands-on experience?
If you are willing to volunteer as an experience facilitator and assist the presenter with minor tasks such as scanning attendees for CPE credit, distributing handouts, and requesting support from TCEA, you can guarantee your seat in that session. Hands-on experience facilitator roles will become available in November.

Can I be placed on the waiting list for an event that has filled to capacity?
No, TCEA does not keep a waiting list for events that require advanced registration. If you were not able to get into the event during pre-registration, please inquire at the door.

Will I earn educational credits for attending this event?
Yes, TCEA is registered with the State Board of Educator Certification (SBEC) as an approved provider of professional development and with the Texas Education Agency (TEA) as an official provider of School District Board Member continuing education credits in the state of Texas. You can earn CPE credits for all sessions delivered by TCEA. Out-of-state attendees need to contact their district administrators to confirm credit validity. Attendees must be scanned into each educational session for credit tracking. After the event, a CPE certificate for all events where your badge was scanned will be available for download from your TCEA account.

Will I earn GT credits for attending this event?
Select TCEA presentations are applicable to Gifted and Talented credit accrual. In the session listing, search by the topic ‘GT’ to review those that are applicable.

SIG Meetings

I am not a SIG member. Can I attend the SIG meeting?
Yes, Special Interest Group meetings are available to SIG members and those interested in the SIG. (You can find out more about our SIGs here.) An additional fee and pre-registration is required in order to attend. You may pre-register for your preferred SIG meeting during the registration process. Once final payment is received, you will receive a one-year membership to the SIG, included with the registration fee.

Exhibitors

What is the price for an exhibit space?
Pricing information and the application to reserve your space online can be found here.

How do I reserve exhibit space?
All reservations are processed online. View the floor plan to preview available spaces, then you can begin your reservation online. Exhibitor registration is currently open and accepting new exhibitors.

How can I apply for a vendor-led session (also known as exhibitor showcase session)?
The application will be available in November with the release of the Exhibitor Services Kit. All current exhibitors may access the Exhibitor Services Kit inside the exhibitor portal to download the application and apply for an exhibitor showcase session. You must be a confirmed exhibitor in order to apply for a vendor-led session.

How do I register my booth personnel?
All current exhibitors may access the Exhibitor Services Kit, which will be available in November, inside the exhibitor portal to register their booth staff.

Volunteers

What type of jobs do you have for volunteers?
With the move to a fully virtual event, volunteer needs have shifted. TCEA will provide opportunities including, but not limited to, chat influencers and virtual room monitors to assist TCEA in supporting positive and constructive conversation, engagement, and overall learning.

When can I sign up to volunteer?
Volunteer opportunities will re-open in December. TCEA is finalizing the schedule and needs for the fully virtual event.

Sponsors

Where can I view available sponsorship opportunities?
Information can be found here. For more information, please contact Meaghan Rhame at [email protected] or (512) 450-5408.

Media

How do I register as media?
Approved media will receive complimentary registration. Please submit your credentials here for consideration. If approved, you will receive your registration confirmation within 72 hours. Please contact Andrew Roush at [email protected] or (512) 450-5440 for all media inquiries.

Onsite

When will I receive access to the virtual event?
TCEA must receive your payment (copy of PO, check, or credit card) prior to receiving access to the virtual platform. All attendees who submit payment by January 29, 2021 will gain access by the start of live events on February 1. Any payment received after January 29 will not receive access to the virtual event until the following business day.

I missed some of the handouts from the convention. Where can I find them after it’s over?
All materials received from presenters will be available online after the convention on this website.

Virtual Convention Information

Will TCEA be providing a virtual convention?
Yes, TCEA is planning an experience like never before. You may register for the Virtual Registration that will provide you with access to the full digital experience including virtual-only and live-streamed Featured Focus presentations, TCEA’s Thought Leaders, all concurrent presentations, self-paced education, a virtual exhibit hall, networking events, special events, and so much more. Learn all the benefits of the virtual convention here.

How long is the Virtual Convention?
The live virtual experience will run across six days, starting Monday, February 1, 2021 and concluding Saturday, February 6, 2021. Don’t let these six days limit you as TCEA has partnered with IDEAcon to bring one month packed with live and self-paced experiences. The event kicks off with TCEA’s live experience, wraps up with IDEAcon’s live experience, and provides both self-paced and live engagement in between. You will have access to all pre-recorded and live recorded education, networking, vendor connections, and more for 30 days (expiring March 5, 2021). View the virtual convention schedule at-a-glance here.

What if I cannot attend live presentations scheduled for the Virtual Convention?
All live-streamed Thought Leaders, Featured Focus presentations and concurrent presentations will be recorded. If your schedule does not permit you to attend the live presentation, you will have access to all live recordings by the end of the week, February

How many total credit hours can I receive for attending virtually?
If you attend all live, pre-recorded, or live recorded education, you will receive over 100 CPE hours.

What time zone do live events occur in?
All times listed are Central Time Zone.

How many total credit hours can I receive for attending virtually?
If you attend all live, pre-recorded, or live recorded education, you will receive over 100 CPE hours. TCEA is a registered provider in the state of Texas by the State Board of Education. Those attending outside of Texas may utilize certificate of attendance in order to follow your state or country’s protocols to claim continuing education credits.

The virtual platform will track attendance and credit accrual through an attention checker as well as post-event survey. Please pay close attention to follow the instructions provided during each education event.

Past Convention Handouts and Certificate of Attendance

I attended a past TCEA Convention & Exposition, can I still gain access to the handouts?
No, access to the 2020 TCEA Convention & Exposition and other past Convention handouts have expired. 

I attended a past TCEA Convention & Exposition, can I gain access to my certificate of attendance?
TCEA began electronically tracking CPE credits at the 2017 TCEA Convention & Exposition. For 2016 and previous years, all CPE accrual was self-reporting. You may visit the below links to access your certificate of attendance for the 2017 – 2020 TCEA Convention & Exposition. Enter the email you registered with in order to access your unique Certificate of Attendance and CPE Form.
2017 TCEA Convention & Exposition
2018 TCEA Convention & Exposition
2019 TCEA Convention & Exposition
2020 TCEA Convention & Exposition

Future Dates

Do you have the dates for future TCEA Conventions?
Yes. The dates and locations for future TCEA Conventions are:

  • February 1-5, 2021, Dallas, Texas
  • February 7-11, 2022, Dallas, Texas
  • January 30-February 3, 2023, San Antonio, Texas
  • February 3-7, 2024, Austin, Texas
  • February 1-5, 2025, Austin, Texas
  • January 31-February 4, 2026, San Antonio, Texas
  • January 30-February 3, 2027, San Antonio, Texas
  • January 29-February 2, 2028, San Antonio, Texas
  • January 27-31, 2029, San Antonio, Texas
  • February 2-6, 2030, San Antonio, Texas