Frequently Asked Questions

Choose by topic, check out the list of FAQs, or reach out to us if you have any questions. We’re here to help!

Convention Dates

When is TCEA’s 2027 Convention & Exposition?

TCEA’s 2027 convention will be held Sunday, January 31 – Wednesday, February 3, 2027.

 

What type of content will be available on Sunday?

Sunday will feature Pre-Conference Workshops, the Leadership Summit, and the Welcome Adventure.

To access the Pre-Conference Workshops and Leadership Summit, you must have a Premium Conference Badge and be pre-registered for the specific Pre-Conference Workshop you plan to attend OR the Leadership Summit. (Completed during the registration process.)

The Welcome Adventure is open to all badge holders and will be held from 3:30 p.m. – 6 p.m. behind the Registration area in Exhibit Hall 1.

 

What type of content will be available Monday through Wednesday?

Sessions, Keynotes, Learning Labs, and Panels will all be available Monday through Wednesday. The Exhibit Hall and Exhibitor Showcase sessions will also be accessible during this time. Please see the schedule and badge type access to plan your time at TCEA 2027.

Registration

What type of badges do you offer and how much do they cost?

Premium Conference Badge + Leadership Summit

• Member: Early: $538 | Advanced: $583 | Regular: $628 | Onsite: $673
• Non-Member: Early: $567 | Advanced: $612 | Regular: $657 | Onsite: $702

Premium Conference Badge + Pre-Conference Workshop

• Member: Early: $508 | Advanced: $553 | Regular: $598 | Onsite: $643
• Non-Member: Early: $537 | Advanced: $582 | Regular: $627 | Onsite: $672

Basic Conference Badge

• Member: Early: $409 | Advanced: $459 | Regular: $499 | Onsite: $544
• Non-Member: Early: $438 | Advanced: $483 | Regular: $528 | Onsite: $573

One-Day Badge

• Member: Early: $199 | Advanced: $229 | Regular: $259 | Onsite: $289
• Non-Member: Early: $228 | Advanced: $258 | Regular: $288 | Onsite: $318

Exhibit Hall Only

• September 10 through January 30: $49
• Onsite Pricing: $69

 

When does pricing for TCEA 2027 increase?

Prices vary based on when you register and what type of badge you’re seeking. Price increase timelines are as follows:

• Early: Sept. 10 – November 6
• Advanced: November 7 – January 8
• Regular: January 9 – January 30
• Onsite: January 31 – Feb. 3

View our Registration page for the most up-to-date info on badge types and fees.

 

Why is there a member/non-member price difference for registration?

Most TCEA events now feature member/non-member pricing, with the discounted member rate offered as a benefit to existing members. If you’re already a TCEA member, you’ll automatically receive member pricing when you register. If you’re not a member, your registration will be at the non-member rate. Upon registration payment, your TCEA membership will be activated, and all future TCEA events, resources, and benefits will be available to you at member pricing going forward, with no need to re-enroll or pay again.

 

How do I know if I’m already a member?

You can check your membership status at any point by logging into the TCEA Portal, clicking My Profile at the top of the screen, and then My Membership Overview.

 

I registered as a non-member. What happens now?

Upon receiving your registration payment, your membership will be active going forward, and future registrations and purchases will reflect member pricing automatically.

 

I used to have a membership under a different email address. Can I update my information?

Yes, please email registration@tcea.org for assistance.

 

Do I have to renew my membership every year?

No. Membership auto-renews at no charge unless you choose to cancel it.

 

Can I register onsite?

Yes, you may register on-site at the Henry B. González Convention Center at the on-site registration desk, but lines may get long during peak times. Additionally, on-site badge pricing will be higher. Please consider registering and paying online before Jan. 31 to save money and avoid any long wait times.

 

Will you sell out of badges?

Due to the size of the Henry B. González Convention Center, we do not anticipate selling out of Basic and Exhibit Hall Only Badges at this time. However, we encourage you to register early to save the most money on your badges and secure a discounted room at your preferred hotel.

Premium Badge quantities are based on the capacities of the Pre-Conference Workshops and Leadership Summit. Once the Leadership Summit and each Pre-Conference Workshop is full, we will be sold out of Premium Badges. The number of seats remaining in each will be listed during registration. The Leadership Summit sold out in 2025 and 2026.

Only a limited number of One-Day Badges will be made available throughout the entire registration process. If you plan on buying a One-Day Badge onsite, please check the registration page to see if One-Day Badges have sold out before heading to the convention center. The best way to guarantee you get the badge you want is to register in advance of the event when registration opens on September 10.

 

How do I know my registration went through?

You will receive a confirmation message in your internet browser after you submit your registration, and a confirmation email will be sent to the email you used for registration. This email will come from registration@tcea.org. If you do not see the confirmation email in your inbox, please be sure to check your junk and spam folders.

 

Where can I find my registration receipt and confirmation email?

You will receive a confirmation email in the inbox for the email you used to register. If you do not see the confirmation email in your inbox, please be sure to check your junk and spam folders. You may also log back into the Convention Registration webpage with the email and password you created during registration to retrieve your confirmation. Please reach out to registration@tcea.org for more information.

 

What does my registration include?

You can find the access and benefits of each badge type on the registration page. Non-members who register for a Premium, Basic, or One-Day badge will also receive a TCEA membership as part of their registration.

 

Are there discounts for students?

Undergraduate students can register for a Basic Conference Badge for just $100. Please contact registration@tcea.org for more information or to secure this discounted rate.

You will be required to provide proof that you are currently a student in an undergraduate program by providing a copy of your school ID or current class schedule.

Note: These rates are not available to graduate or doctoral students.

 

Can K-12 students attend?

To provide all TCEA Convention & Exposition attendees with an optimal learning environment, children under the age of 18 are not permitted into sessions, learning labs, or the exhibit hall. Attendees 18 and older must be registered for the convention to gain access to these areas.

Student presenters: Children under the age of 18 who are participating as co-presenters in a session must be registered as a student presenter, be accompanied by a guardian at all times, and wear their student presenter badge while in the Convention Center.

We appreciate your understanding and cooperation with this policy.

 

Can I access sessions and other Convention content online?

We will offer a select number of session audio recordings as part of the Premium Conference Badge, available for 30 days after the event. Session listings and handouts (if provided by the presenters) will also be available for 30 days after the event to Premium, Basic, and One-Day badge holders. No other content will be available online.

 

Can I purchase more than one badge per attendee?

No. Each individual may register for only one badge type.

 

Can I access the Exhibit Hall with a One-Day Badge?

Yes. You may access the Exhibit Hall with a One-Day Badge for Monday, Tuesday, or Wednesday. The Exhibit Hall is closed on Sunday. With a One-Day Badge, you may access the Exhibit Hall only on the day your badge is valid.

 

Can I attend sessions if I purchase an Exhibit Hall-Only Badge?

Exhibit Hall-Only Badges offer access to the exhibit hall floor and exhibitor showcase sessions only.

Group Registrations

How do I register a group?

1. Use the Group Registration Form to collect the necessary information for all group members.
2. Using the collected information, submit registrations online.
3. If you’d like to receive a copy of the confirmation email for each individual you register, enter your email address as the secondary email address.
4. Once you enter the first individual’s information, you will be prompted to add additional attendees.
5. Repeat this process until you’ve registered everyone in your group. There is no limit to how many individuals you may register in total.

 

How do I know my group registrations went through?

Each individual will receive a confirmation email at the email used for registration. If you are responsible for payment, you may add your email address as a secondary email to receive copies of all confirmation emails.

 

Where do I send the Group Registration Form?

Return the form to the person responsible for registrations for your campus or district. TCEA does not accept faxed or emailed group registrations. All registrations must be submitted online. To begin a group registration, visit the registration page and register the first individual. You will be prompted to add additional attendees after you enter the first registration.

 

Can I pay for multiple registrations with one payment?

Yes, you may pay for multiple registrations at once by utilizing a purchase order, check, or ACH for the total amount. To pay for groups with a credit card, you must use the Credit Card Authorization found in TCEA’s payment policy. Make sure to include all group members’ names and the invoice numbers from their confirmation emails. Please note that each registration will receive a separate confirmation email.

 

Can I pay for individuals in my group separately?

Yes. If you prefer to pay for group member registrations individually, you may do so with a credit card, check, or purchase order during the registration process or by clicking the “Submit Payment” link in their individual confirmation emails.

 

How do I pay for my group using a PO?

Each individual may submit a purchase order by clicking the “Submit Payment” link in their confirmation email. Or you may email a PO to registration@tcea.org to pay for the whole group. If emailing, be sure to include all individuals’ names, invoice numbers from their confirmation emails, and the total payment amount for the group on the PO.

 

How do I make group hotel reservations?

TCEA has reserved blocks of rooms at select hotels for a reduced rate. Once you have completed registering, you will receive a link to the TCEA housing website in your confirmation email as well as on the confirmation page upon registering. You may make up to five reservations at a time. Requests for group blocks of 10 or more rooms require TCEA approval and are subject to availability. Group block requests may be made via the online form on the TCEA housing website. See the hotel section of this FAQ for more information.

Payment Policy

 View the full payment policy.

 

Can I register now and pay later?

Yes. TCEA provides a 30-day window for payment. You may register online and select the “Invoice” option on the payment page. You will be required to provide an acceptable form of payment within 30 days of registering to avoid cancellation. Acceptable forms of payment include purchase orders, ACH, checks, and credit cards. To pay by ACH, email accounting@tcea.org for more information.

 

Can I register and pay with a purchase order (PO)?

Yes. You may register and pay by purchase order, but a purchase order is not a final payment.

1. Select “Purchase Order” on the payment page.
2. Provide the PO number and upload the purchase order when prompted.

NOTE: A purchase order confirms your registration for the event, but it is not a final payment. Payment by check or credit card must be sent to fulfill your purchase order and pay for your registration.

 

What if I don’t have a purchase order when I register?

You can complete your registration even if you do not yet have your purchase order.

1. Select “Invoice” on the payment page when registering and complete the registration process.
2. Once you’ve received your purchase order, click the “Submit Payment” link in your confirmation email to upload it.

NOTE: All purchase orders must be received within 30 days of registering to avoid cancellation.

 

Can I register and pay with a check?

Yes. You may register and pay by check. To pay by ACH, email accounting@tcea.org for more information.
Select “Invoice” on the payment page when registering.
Within 30 days of registering, mail your check to:
TCEA Registration
P.O. Box 18507
Austin, Texas 78760

NOTE: All checks must be received within 30 days of registering to avoid cancellation.

 

How do I submit my payment after I’ve registered?

You can click the “Submit Payment” link in your confirmation email to pay by credit card or upload a purchase order. Checks may be mailed to:
TCEA Registration
P.O. Box 18507
Austin, Texas 78760

 

When is payment due?

An acceptable form of payment must be received within 30 days of registering to avoid cancellation for non-payment. Acceptable forms of payment include purchase orders, checks, ACH, and credit cards. Registrations made less than 30 days before the event must submit payment before the start of the event, or prior to event participation.

View the full payment policy here.

 

Where do I send my purchase order (PO)?

You can email your PO to registration@tcea.org. If you need assistance, email accounting@tcea.org.

 

I submitted a Purchase Order. Why does my registration still show as unpaid? Why do I still have a balance due?

A Purchase Order confirms your registration for the event, but it is not a final payment. Payment by check, ACH, or credit card must be sent to fulfill your Purchase Order and pay for your registration.

 

Did you receive my payment?

You will receive an email confirming the receipt of your payment or purchase order. Specific questions related to payment should be sent to accounting@tcea.org.

 

What is TCEA’s cancellation policy if I cannot attend after I’ve registered?

TCEA offers flexibility up to the cancellation deadline of January 17, 2027. After the deadline, no refunds are issued under any circumstances (including illness, travel delays, acts of God, terrorism, or duplicate registrations). Cancellations must be submitted in writing to accounting@tcea.org.

Refunds are processed within 30 days:

• Registrations $305+: refund minus $60 fee
• Registrations under $305: refund minus $30 fee
• No refunds are offered for cancellations within 14 days of the event. POs will be billed the applicable cancellation fee.

Reminder notices are sent during the 30-day payment window. If we do not receive a PO or payment by the deadline, the registration (including add-ons) will be canceled without penalty. To reinstate, email accounting@tcea.org and pay at the current rate.

 

My registration was canceled due to non-payment. Can it be reinstated?

Yes. There are three ways to reinstate your canceled registration by submitting payment and a written request.

Note: Accounting will re-register you at the current registration rate, which may be higher than your original registration rate. You will not be re-registered until payment is received.

• Purchase order: Send an email to accounting@tcea.org with a written request to reinstate your registration along with a purchase order reflecting the current registration rate.
• Credit Card: Send an email to accounting@tcea.org with a written request to reinstate your registration. Submit a Credit Card Authorization Form to pay the current registration rate by credit card.
• Check: Send an email to accounting@tcea.org with a written request to reinstate your registration. Mail your check to:
  TCEA Registration
  P.O. Box 18507
  Austin, Texas 78760

 

If I can no longer attend, can I send someone else in my place?

Registrations may be transferred to another attendee at no additional fee. The original registrant’s rate will carry over to the new attendee, regardless of membership status. We will not charge, refund, or credit any difference between member and non-member pricing.

To request a transfer, email accounting@tcea.org.

Please provide the original attendee’s name and the name of the person who will be attending in their place. The person you would like to transfer your registration to must register and select the “Invoice” option.

Once the transfer is completed by our office, the person obtaining the registration will receive a confirmation email.

On Site Accessibility

Will there be Mobility Scooter Rentals?

Tom’s Wheelchair & Scooter Rentals can assist you if you need to rent a scooter or wheelchair. To ensure availability, we encourage you to reserve a wheelchair or scooter in advance by calling 210-223-7878. Tom’s Wheelchair & Scooter Rentals can deliver your scooter to hotels in downtown San Antonio at no charge.

Please see Tom’s Wheelchair & Scooter Rentals brochure for rates and reservation instructions.

A representative from Tom’s Wheelchair & Scooter Rentals will be available in Exhibit Hall 1 on Sunday, Jan. 31 from Noon – 6 p.m., and Monday, Feb. 1 from 7 a.m. – 9 a.m. Outside of those times, Tom’s is available by phone (210-223-7878) to assist you.

 

Do you provide accommodations for deaf and hard-of-hearing participants?

ASL interpreting services are available to our deaf and hard-of-hearing participants upon request. To request ASL interpreting services, please complete the ASL Interpreting Request Form by January 8, 2027. We will make every effort to accommodate requests received after this date, but we cannot guarantee the same level of service for late submissions.

Those requesting ASL interpreting services must provide a complete anticipated session schedule by January 19, 2027, including the date, time, and session title for each session they plan to attend. Interpreter coverage will be coordinated based on the submitted schedule, not general Convention attendance dates or hours.

Because TCEA is a large, multi-track conference, interpreter and support assignments are made in advance based on your submitted schedule. While we will make reasonable efforts to accommodate same-day session changes, we cannot guarantee full coverage for unscheduled shifts in attendance. We appreciate your partnership in helping us plan effectively.

 

Do you provide accommodations for blind or low vision participants?

Attendees who are blind or have low vision may request accommodations to support their participation in the Convention. To request support, please complete the Blind or Low-Vision Accommodation Request Form by January 8, 2027. We will make every effort to accommodate requests received after this date, but we cannot guarantee the same level of service for late submissions.

Those requesting accommodation services must provide a complete anticipated session schedule by January 19, 2027, including the date, time, and session title for each session they plan to attend to help us coordinate accessible materials and support. While we will make reasonable efforts to accommodate same-day schedule changes, we cannot guarantee full coverage and support for unanticipated schedule changes. We appreciate your partnership in helping us plan effectively.

 

Will the convention center offer nursing mothers rooms?

Henry B. Gonzalez Convention Center has two private rooms for nursing mothers:

• Level 1 – Room 1212 (Located in the Main Lobby corridor between Exhibit Halls 3 and 4)
• Level 2 – Room 2137 (Located next to Room 215 in the Park View Foyer)

 

Where will Emergency Services be located?

Emergency medical services will be available during event hours on Level 1. EMS stations are located inside Exhibit Halls 1 and 2, near the entrance doors.

 

What if I need accommodations not listed here?

We will do our best to accommodate all requests. Please email registration@tcea.org, or contact us at 512-476-8500 for additional assistance.

Presenters

Do presenters have to register for the convention?

Yes. All presenters wishing to attend are required to register by November 6, 2026. Primary presenters receive a discounted registration of $99 for a Basic Conference badge. Co-presenters do not receive a complimentary or discounted registration. For questions regarding presenter requirements, please contact presenters@tcea.org.

 

How do I register for the $99 Basic Conference badge at the presenter rate?

Confirmed presenters who have signed their agreements by September 9, will receive a link to register by email the morning of September 10. Starting September 10, presenters will receive the link the morning after they sign their agreement in their Speaker Service Center. Co-presenters will not receive this email, as they do not receive discounted registration. If you register using this link and are not a primary presenter, your registration will be canceled.

 

What if I will have a student co-presenter(s) for my presentation?

You may register a maximum of three student co-presenters by completing the request form by January 11, 2027. A completed Minor Student Participant Release Form is required for each student under 18 years of age and must be emailed to presenters@tcea.org by January 18, 2027. Additional information will be sent in mid-January regarding student co-presenters and badges. Student co-presenter badges are provided to minor students in order to present only. Students will not be allowed into any additional educational sessions or events.

 

Will my student co-presenter need a chaperone?

Student co-presenters under 18 must be accompanied by an adult chaperone at all times. Due to room capacities, only one adult chaperone will be permitted to attend the students’ session. The attending adult chaperone will qualify for a complimentary one-session-only badge for the students’ session. Any additional chaperones may purchase a badge to enter the room or will be required to wait in the convention lobby area.

 

Where can student co-presenters and chaperones pick up their badges?

Chaperones may pick up their badge as well as student badges at the Registration Help Counter, located in Exhibit Hall 1 of the Henry B. González Convention Center. Chaperones must be present in order to pick up badges during registration hours.

Premium Conference Badge

What is included with a Premium Conference Badge?

The Premium badge includes everything that comes with the Basic badge, along with the following:

• One Sunday Pre-Conference Workshop OR Leadership Summit (for an additional $30)
• Audio Recordings of Selected Presentations
• Conference T-shirt
• Premium Line Entry for Keynotes

 

What is the difference between Premium Conference Badge + Leadership Summit and the Premium Conference Badge + Pre-Conference Workshop?

The Premium Conference Badge + Leadership Summit is $30 more (see pricing) and includes the Leadership Summit. The Premium Conference Badge + Pre-Conference Workshop includes a seat at one of the Pre-Conference Workshops (pre-registration required).

You will not be able to attend the Leadership Summit if you select the Premium Conference Badge + Pre-Conference Workshop during registration.

 

Do I have to select a Pre-Conference Workshop or Leadership Summit when I register for a Premium Badge?

Yes. You will not be allowed to proceed with the registration process until you select the Leadership Summit or Pre-Conference Workshop you wish to attend.

 

Will the Leadership Summit and/or Pre-Conference Workshops sell out?

It is possible. The Leadership Summit and each Pre-Conference Workshop have limited capacity based on room layout and fire marshal requirements. The number of seats remaining will be listed on the registration page, and once it sells out, a waitlist will be available for you to join. Register early to ensure you get the workshop you want. (The Leadership Summit sold out in 2025 and 2026.)

 

What sessions will be included in the audio recordings Premium badge holders receive?

We are currently determining which sessions will be available as audio recordings and will share that information as soon as possible. Our goal is to release at least 15 session recordings on topics relevant to all educators.

 

How will I receive the audio recordings?

More information will be made available closer to the event.

 

How long will I have access to the audio recordings?

You will have 30 days from when they become available to listen to the audio recordings.

 

Can I receive CPE credit for listening to the recordings?

No. We cannot award continuing education credits for listening to the audio recordings. These are intended to enhance your convention experience and allow you to learn in an audio setting as you would an audiobook or podcast.

 

Where can I pick up my T-shirt?

You can pick up your T-shirt at registration. You’ll receive instructions for picking up your shirt when you get your badge.

 

What is the premium line entry for keynotes?

We will have a dedicated line for premium badge holders to gain priority access to the keynotes. This line will be allowed to enter the keynote first, followed by the line for all other attendees. Late arrivals may not be able to take advantage of this badge benefit.

Sessions and Learning Labs

Where and when can I see what sessions will be offered?

You can find the full session listing on the Sessions page. Sessions listed in the app are updated as soon as any changes occur. A PDF listing and a paper or physical copy of the session listing are not available.

 

How can I search for sessions by content?

Using the online search tool in the app, you can search and filter by keyword, topic, role, skill level, speaker, or target audience. (The app will be made available this fall.)

 

Can I pre-register for presentations and events?

Pre-registration is only available for Pre-Conference Workshops and the Leadership Summit. Pre-registration is not provided for presentations or all other individual events (keynotes, learning labs, meetups, etc.). These events fill on a first-come, first-seated basis until the designated space reaches maximum capacity.

 

Is there a waiting list for an event that has filled to capacity?

Waiting lists will be available for the Pre-Conference Workshops and Leadership Summit. No other presentation or event at TCEA will keep a waiting list.

 

Will I earn educational credits for attending this event?

Yes, TCEA is registered with the Texas State Board of Educator Certification (SBEC) as an approved provider of professional development. You can earn CPE credits for all sessions delivered by TCEA.

Attendees must be scanned into each session they attend for credit tracking. Attendees can track their session scans on-site by scanning a unique QR code located on the back of their badge. After the convention, a link to your CPE/credit certificate will be available in the TCEA app.

Out-of-state attendees need to contact their district administrators to confirm credit validity.

 

Will I earn GT credits for attending this event?

Select TCEA presentations are applicable to Gifted and Talented credit accrual. In the session listing, search by the topic “GT” to review those that are applicable.

 

Will I be able to earn a Microcredential for attending certain topic-related sessions?

Yes. You can find more information about the TCEA 2027 microcredential program here.

Housing and Travel

How do I reserve a hotel room?

TCEA has reserved blocks of rooms at select hotels at a discounted rate. Once your registration is complete, a link to the housing website will be available on the confirmation screen. You will also receive a confirmation email including a link and instructions on how to make hotel reservations in the discounted block. You must be registered in order to make hotel reservations.

 

How many rooms can I reserve at one time?

You can make reservations for up to five rooms at a time. Each individual on the hotel reservation must be registered for the convention before the hotel reservation can be completed.

 

I have a large group and would like to stay at the same hotel. Can you accommodate?

Requests for group blocks of 10 or more rooms require TCEA’s approval through our housing bureau, Orchid Events. Complete the group block form located on the housing site to submit your request. Group blocks are subject to availability. Attendees in group blocks must be registered for the convention within 72 hours of securing a group block, or rooms are subject to cancellation. The deadline to assign rooms in your group block is December 1, 2026.

 

I did not receive the registration confirmation with the housing link. Where can I find it?

Check your inbox, spam, and junk folders for the registration confirmation email from registration@tcea.org with the Subject: Registration Confirmation: 2027 TCEA Convention & Exposition. If you still cannot locate your confirmation email, you may log in to access your registration, view the housing link on your web browser, or request a confirmation resend. If you have further difficulties locating the housing link, please contact us at registration@tcea.org.

 

My preferred hotel is not available for the dates I will be at the convention. Can I be placed on a waiting list?

All hotel rooms are available on a first-come, first-served basis. If a night(s) is unavailable at your preferred hotel, but the rest of the nights are available, the reservation system will allow you to reserve the available nights and be placed on a waitlist for the unavailable night(s). The housing bureau will monitor waitlisted nights and work to clear those reservations.

Note: The waitlist is for situations in which a night or two is unavailable, not for situations in which all nights at the desired hotel are unavailable.

 

How do I receive the government rate for my hotel reservation?

The TCEA hotel block includes a limited number of rooms at or near the government rate. If your desired hotel does not have a government rate available, please contact your hotel directly to inquire. TCEA’s hotel block cannot accommodate a reduced government rate beyond the discounted options available.

 

How do I make changes to my existing hotel reservation?

Changes and cancellations may be made online using the reservation number provided in your reservation confirmation email. Reservations may be canceled without penalty through December 18, 2026. Cancellations made after December 19 are subject to a cancellation fee. Orchid Events will assist with reservation changes and cancellations until January 5, 2027. After that date, all changes and cancellations must be made directly through the hotel. Please review TCEA’s housing policies on the location page.

 

Does TCEA provide shuttle service to and from the convention center?

Transportation to and from the convention center is on your own. There are many ways to get around downtown San Antonio. Find more information here.

Volunteers

What type of jobs do you have for volunteers?

You can sign up for one or more “volunteer block(s).” A volunteer block is a 3-hour block of time where you will be scheduled to assist with session management (monitoring room capacity, calling for tech support, etc.). Volunteers who sign up for and fulfill two volunteer blocks qualify for free Basic Conference registration and other benefits.

 

When can I sign up to volunteer?

Volunteer opportunities will open on September 10. Check the Volunteer page for more information.

 

Where can I sign up to volunteer?

At the end of the registration process, you will see a link to apply to volunteer. You may apply using that link or using the link on the Volunteer page.

 

Can I choose my volunteer location?

When you apply to volunteer at TCEA 2027, you will be asked to select the time block(s) for which you are available. Our team will then assign you a volunteer location where you are needed most. We are unable to accommodate specific location requests at this time.

 

When is my registration fee waived?

You will need to register for TCEA 2027 before applying to volunteer. During registration, select Invoice as your payment option. Once approved as a volunteer, you will receive an approval email. Then, you will receive an email showing you owe $0 or your balance if you add a premium badge for your registration.

NOTE: If you do not fulfill your assigned two, 3 hour volunteer blocks, you will be billed the full registration amount.

Important note for those who receive a complimentary registration: If you cancel your shifts and complimentary registration by January 17, there will be no penalty. If you cancel on January 18 or later, you will be charged a $60 cancellation fee.

Failure to fulfill your Volunteer shifts at the event will result in your badge being deactivated on-site for the convention until a form of payment has been provided at registration. This means you will not have access to sessions or any CPE credit documentation.

 

If I receive a free Basic Conference badge, am I able to upgrade it to a Premium Conference badge?

Yes. You can upgrade your Basic Conference badge to a Premium Conference badge, but you will be responsible for paying the balance.

Exhibitors and Sponsors

What is the price for an exhibit space?

Pricing information for exhibit hall booths is available on the Booth Pricing page. You can reserve a booth at TCEA 2027 on the Exhibitor Login page.

 

How do I reserve exhibit space?

To reserve a booth space, go to the Exhibitor Login page and select Booth Registration under New Exhibitors. This will take you through the reservation process, where you can enter company information, select a booth space, and see payment options.

 

How can I apply for a vendor-led session (also known as exhibitor showcase presentation)?

The application will be available in September with the release of the Exhibitor Services Kit. All current exhibitors may access the Exhibitor Services Kit inside the Exhibitor Service Center to access the application and apply for an exhibitor showcase presentation. You must be a confirmed exhibitor in order to apply for a vendor-led session.

 

How do I register my booth personnel?

All current exhibitors have access to the Exhibitor Services Center. Starting in September, there will be a link for Exhibit Staff Registration located in the menu of the Exhibitor Service Center.

What is the cancellation policy if TCEA cancels the event?
Please refer to the Exhibitor Contract Terms and Conditions for more information.

 

What is the cancellation policy if the exhibitor decides to cancel for any reason?

All booth cancellations must be submitted to TCEA in writing. In the event of an exhibitor canceling or downsizing booth space, the following cancellation policy will apply, even if TCEA is able to resell the space.

• Cancellations made on or before September 1, 2026: An amount equal to 25 percent of the total booth fee will be retained by TCEA.
• Cancellations received from September 2, 2026, to October 2, 2026: An amount equal to 50 percent of the total booth fee will be retained by TCEA.
• Cancellations after October 2, 2026: No refunds will be given on cancellations received after October 2, 2026.

 

Where can I view available sponsorship opportunities?

You can request sponsorship information by visiting the Sponsorship page and completing the form, or by contacting Sammy Unberhagen at sunberhagen@tcea.org or 512-450-5390.

Media

Are media outlets invited to cover the show?

Yes, TCEA invites local and national media to attend, cover the event, and share the latest ed tech showcased at the TCEA Convention & Exposition. Check out the Media page for more information.

 

How do I register as media?

Approved media will receive complimentary registration for a Basic Conference badge. Media credential applications will be available starting September 10 and will be considered on a case-by-case basis. Media applications will close two weeks prior to the start of TCEA 2027. If approved, a TCEA staff member will contact you with your confirmation details. Please visit the media page for all media inquiries.

 

I am a blogger and would like to cover the event. How do I register?

Bloggers are invited to cover the event and will have access to our exhibitor lounge, but will not receive a discounted or complimentary registration. You’ll want to register as an attendee and as media so we recognize you and can provide relevant information.

Past Convention Handouts and Certificate of Attendance

How do I retrieve my certificate of attendance and credit hours for attending the 2027 TCEA Convention & Exposition?

After the 2027 TCEA Convention & Exposition closes, a link to access the certificate will be available in the TCEA app and on the convention website. You will also receive an email with a direct link. Contact us at registration@tcea.org if you need assistance accessing your certificates.

 

How do I convert TCEA’s credit hours to my state’s approved credits?

TCEA is an approved credit provider in the state of Texas. Out-of-state attendees will need to contact their district administrators to confirm credit validity.

 

I attended a previous TCEA Convention & Exposition. Can I still gain access to the handouts?

No, access to past convention handouts has expired.

 

I attended a previous TCEA Convention & Exposition. Can I gain access to my certificate of attendance?

TCEA began electronically tracking CPE credits at the 2017 TCEA Convention & Exposition. For 2016 and previous years, all CPE accrual was self-reporting. To access your certificate of attendance and CPE forms for the 2017 – 2026 conventions, click the links below and enter the email address you used for registration.

I attended a previous TCEA Convention & Exposition. Can I still gain access to the handouts?

No, access to past convention handouts has expired.

 

I attended a previous TCEA Convention & Exposition. Can I gain access to my certificate of attendance?

TCEA began electronically tracking CPE credits at the 2017 TCEA Convention & Exposition. For 2016 and previous years, all CPE accrual was self-reporting. To access your certificate of attendance and CPE forms for the 2017 – 2025 conventions, click the links below and enter the email address you used for registration.

Future Dates

Do you know when the next TCEA Convention & Exhibition will be held?

Yes. The dates and locations for future TCEA conventions are:

• January 30 – February 2, 2028, San Antonio, Texas
• January 28 – 31, 2029, San Antonio, Texas
• February 3 – 6, 2030, San Antonio, Texas