TCEA Convention & Exposition

TCEA Convention & Exposition

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Equipment and Software

Session Equipment Provided:

Depending on the presentation format, the equipment in rooms may vary.

Important: Presenters must bring their own devices with the required software for presentations. Peripheral devices such as printers, scanners, cameras, and other specialized hardware are the responsibility of the presenter. This includes connectors such as Mac or tablet adapters.

If your presentation requires participants to follow along in a specific software or application, please make sure you have included that in your presentation description.

Presentation Sessions

Rooms 210 – 214, 217, 221 – 225, and Hemisfair Ballroom

Presentation rooms include a data projector with HDMI and VGA cable, 16:9 format screen, voice-amplifying system for two presenters, and computer audio output. A dedicated wireless Internet connection is available for the presenter. Participants will have access to the wireless network.

Presentation Panels

Rooms 212 and 225B

All rooms include a data projector with HDMI and VGA cable, 16:9 format screen, voice amplifying system with three table microphones, cocktail tables and barstools for five panelists, and computer audio output. A dedicated wireless Internet connection is available for the presenter. Participants will have access to the wireless network.

Poster Sessions

All poster sessions occur in the Poster Pavilion in the Tower View Lobby, on the Meeting Level of the Convention Center. Each poster session will be provided with a 6’ by 42” table, 24” monitor with HDMI and VGA cable, barstool, a 38” by 87” floor standing bulletin board to which you can attach any flyers and/or handouts, power, and a meter board to identify your poster location.

Presenters should bring their own devices and supplies with the required software for presentations. TCEA will not be able to store any items for your session before or after your session.

Click here for a full schedule, including set up, for the Poster Pavilion. Presenters will be given an allotted amount of time to setup and tear down their session, as indicated in the schedule. Please send any questions to [email protected].

BYOD Workshops

Rooms 301 – 305

BYOD Workshop rooms include a data projector with HDMI and VGA cable, 16:9 format screen, voice amplifying system for two presenters, and computer audio output. A dedicated wireless Internet connection is available for the presenter. Participants will have access to the wireless network. Electrical is provided to the presenter table and front half of the room.

Important Note Regarding Hands-on Participation:
Presenters and participants are expected to bring their own device(s) with required software and/or applications. Participants are asked to have software pre-installed prior to arrival so the workshop can start on time with all prepared. If you did not include the necessary equipment, software, or application details in your presentation description, please contact [email protected] immediately.

Comprehensive Workshops

Rooms 205 – 207

Comprehensive Workshop rooms include a data projector with HDMI and VGA cable, screen, voice amplifying system for two presenters, and computer audio output. A dedicated wireless Internet connection is available for the presenter. Participants will have access to the wireless network.

Important Note Regarding Hands-on Participation:
Presenters and participants are expected to bring their own device(s) with required software and/or applications. Participants are asked to have software pre-installed prior to arrival so the workshop can start on time with all prepared. If you did not include the necessary equipment, software, or application details in your presentation description, please contact [email protected] immediately.

Interactive Playground Presentations

Park View Lobby (Innovator Spotlight)

The Innovator Spotlight space includes a flat screen with HDMI and VGA cable, voice amplifying system for two presenters, and computer audio output. Wireless Internet connection is available for the presenter and participants.

Room 220 (Innovation Lab)

The Innovation Lab space includes a 24” monitor to project from your presentation device with HDMI and VGA cable. This space is comprised of four hands-on areas with a networking space in the center. Each station will have two counter height tables, four barstools, and one 24” monitor. Wireless Internet will be available for the presenter and participants.

Important Note Regarding Hands-on Participation:
Presenters and participants are expected to bring their own device(s) with required software and/or applications. Participants are asked to have software pre-installed prior to arrival so the workshop can start on time with all prepared. If you did not include the necessary equipment, software, or application details in your presentation description, please contact [email protected] immediately.

Special Equipment Requested
Document cameras, headsets, and extra power strips will be provided only to presenters who request them in advance. Additional equipment is the responsibility of the presenter. Any special needs or requests may be sent to [email protected] for consideration.

Internet Access

Limited wireless internet is available throughout the presentation rooms and public areas. To help us provide an adequate amount of bandwidth for all attendees, we will limit the bandwidth per device. You may experience delays when streaming video, downloading large files, and/or updating software. TCEA recommends all presenters connect to the dedicated presenter wireless network, which will provide you with consistent bandwidth to present successfully. More information, including the network password, will be provided to you prior to Convention.

Presenters and participants are expected to prepare in advance including, but not limited to, downloading and saving video files rather than streaming, pre-installing required software, and attending presentations with a charged device.

Important Note Regarding Personal Hot Spots
There are an estimated 40,000+ devices online at convention. We have worked diligently to ensure there are only minimal delays in connectivity, but challenges may arise. To help us resolve any matters quickly and to eliminate disruptions, please do not connect to your personal MyFi devices. These affect the network, slowing things down for everyone.

Technical Support

Technical support will not be provided for personal computers or other equipment brought in for your presentation. We will have a TechSperts desk to provide guidance for troubleshooting.

Important Notes:

  • TCEA is deploying wide screens in all meeting rooms. Please prepare your presentation to appropriately fill the screen in a 16:9 format.
  • Adhering anything to the wall or rearranging the furniture is NOT permitted by the Convention Center.
  • Periscoping entire sessions or keynotes is not permitted.
  • Apple TV and mobile hotspots are not permitted.
  • VGA or HDMI adapters (or dongles) are not provided. Presenters that need these will be expected to bring their own.

Software

Presenters and participants are responsible for their own device and pre-installing required software to complete tasks during each presentation. The TechSperts Team will provide limited access to download trial software. Please be aware that software downloads will take a good amount of time and bandwidth to complete. Presenters and participants should plan ahead to pre-download necessary software or visit the TechSperts counter well in advance of the session.  Session time will not be utilized to download software, apps, or other required items.

Session Rooms and Capacities
Room Setup Type Capacity
Room 205 Banquet Crescent 112
Room 206A Banquet Crescent 72
Room 206B Classroom 84
Room 207A Classroom 50
Room 207B Classroom 50
Room 208 TBD TBD
Room 210 Theater 174
Room 211 Theater 125
Room 212 Theater 194
Room 213 Banquet 110
Room 214A Theater 240
Room 214B Theater 209
Room 214C Theater 209
Room 214D Theater 237
Room 217A Theater 307
Room 217B Theater 201
Room 217C Theater 201
Room 217D Theater 305
The Innovator Spotlight Interactive Space Mixed Seating 61
Room 220 Mixed Seating 10 per breakout zone
Room 221A Pods 70
Room 221B Theater 177
Room 221C Theater 177
Room 221D Theater 254
Room 222 Theater 54
Room 223 Theater 89
Room 224 Banquet 60
Room 225A Theater 152
Room 225B Theater 160
Room 225C Theater 159
Room 225D TBD TBD
Stars at Night Ballroom B1 Theater with Soft Seating 780
Room 301A Mixed Seating 126
Room 301B Classroom 97
Room 301C Classroom 93
Room 302A Classroom 97
Room 302B Classroom 97
Room 302C Classroom 93
Room 303A Classroom 86
Room 303B Classroom 82
Room 303C Classroom 82
Room 304A Classroom 93
Room 304B Classroom 97
Room 304C Classroom 89
Room 305 Classroom 101
Hemisfair C1 Mixed Seating 132
Hemisfair C2 TBD TBD
Hemisfair C3 Mixed Seating 473

Important Notes:

  • This year, the TCEA Convention & Exposition is deploying wide screens in all meeting rooms. Please prepare your presentation to appropriately fill the screen in a 16 x 9 format.
  • Adhering anything to the wall or furniture rearrangement is NOT permitted by the Center.
  • Periscoping entire sessions or keynotes is not acceptable.
  • Apple TV and mobile hotspots are not permitted.
  • VGA or HDMI adapters (or dongles) are not provided. Presenters that need this will be expected to bring their own.