TCEA Convention & Exposition

TCEA Convention & Exposition

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Equipment and Software

Session Equipment Provided:

Please note the equipment provided for presentations and workshops varies.

Presentation Sessions

All rooms include a data projector with HDMI and VGA cable, 16:9 format screen, voice amplifying system for two presenters, and computer audio output. Electrical, wired, and wireless Internet is provided to the presenter.

Presenters should bring their own computers with the required software for presentations. Peripheral devices such as printers, scanners, cameras, and other specialized hardware are the responsibility of the presenter. This includes connectors such as Mac or tablet adaptors.

Presentation Panels

All rooms include a data projector with HDMI and VGA cable, 16:9 format screen, voice amplifying system with three table microphones, cocktail tables for panelists, and computer audio output. Electrical, wired and wireless Internet is provided to the presenter.

Presenters should bring their own computers with the required software for presentations. Peripheral devices such as printers, scanners, cameras, and other specialized hardware are the responsibility of the presenter. This includes connectors such as Mac or tablet adaptors

Poster Sessions

All poster sessions occur in the Poster Pavilion in Ballroom G, located on level 4 of the Convention Center. Each poster session will be provided with a 6-foot by 30-inch table, 24-inch monitor with HDMI and VGA cable, a 38-inch by 87-inch board to which you can attach any flyers and/or handouts, and power.

Presenters should bring their own computers with the required software for presentations. TCEA will not be able to store any items for your session before or after your session.

Below is the Poster Session schedule. Presenters will be given an allotted amount of time to setup and tear down their session. Please send any questions to presenters@tcea.org.

Monday, February 5
11 a.m. – noon Setup for noon Poster Sessions
noon – 2 p.m. Poster Sessions: Special Needs/ESL/Struggling Students
2 p.m. – 2:30 p.m. Tear down for noon
2:30 p.m. – 3 p.m. Setup for 3 p.m. Poster Sessions
3 p.m. – 5 p.m. Poster Sessions: Odds and Ends of Value
5 p.m. – 5:30 p.m Tear down for 3 p.m.
 
Tuesday, February 6
8 a.m. – 9 a.m. Setup for 9 a.m.
9 a.m. – 11 a.m. Poster Sessions: Collaborative Learning
11 a.m. – noon Tear down for 9 a.m.
2 p.m. – 3 p.m. Setup for 3 p.m.
3 p.m. – 5 p.m. Poster Sessions: Gamification
5 p.m. – 5:30 p.m. Tear down for 3 p.m.
 
Wednesday, February 7
8 a.m. – 9 a.m. Setup for 9 a.m.
9 a.m. – 11 a.m. Poster Sessions: Elementary
11 a.m. – 11:30 a.m. Tear down for 9 a.m.
11:30 a.m. – noon Setup for noon
noon – 2 p.m. Poster Sessions: Makerspaces
2 p.m. – 2:30 p.m. Tear down for noon
2:30 p.m. – 3 p.m. Setup for 3 p.m.
3 p.m. – 5 p.m. Poster Sessions: STEAM/AR/VR/3D
5 p.m. – 5:30 p.m. Tear down for 3 p.m.
 
Thursday, February 8
8 a.m. – 9 a.m. Setup for 9 a.m.
9 a.m. – 11 a.m. Poster Sessions: Professional Learning Models/Badging
11 a.m. – 11:30 a.m. Tear down for 9 a.m.
11:30 a.m. – noon Setup for noon
noon – 2 p.m. Poster Sessions: Coding/Computer Science/Robotics
2 p.m. – 2:30 p.m. Tear down for noon
2:30 p.m. – 3 p.m. Setup for 3 p.m.
3 p.m. – 5 p.m. Poster Sessions: Leadership
5 p.m. – 5:30 p.m. Tear down for 3 p.m.

 
Presenters should bring their own computers with the required software for presentations. TCEA will not be able to store any items for your session before or after your session.

BYOD Workshops

All rooms include a data projector with HDMI and VGA cable, 16:9 format screen, voice amplifying system for two presenters, and computer audio output. The presenter will be provided with a laptop running Windows 10 and any pre-requested software. The presenter will have wireless and wired Internet. Wireless Internet and electrical is provided to participants.

Peripheral devices such as printers, scanners, cameras, and other specialized hardware are the responsibility of the presenter.

PC Workshops

All rooms include a data projector with HDMI and VGA cable, screen, voice amplifying system for two presenters, a Windows 10 PC Computer is provided to the presenter with computer audio output, and the same computer is provided to each participant. All computers will have a wired Internet connection. Software sent ahead of time will be pre-installed. Specifics of the device and the full list of installed software is below.

Special Equipment Requested

Document cameras, headsets, and extra power strips will be provided only to presenters who requested them in advance. Additional equipment is the responsibility of the presenter. Any special needs or requests may be sent to presenters@tcea.org for consideration.

Technical Support

Technical support will not be provided for personal computers or other equipment brought in for your presentation. We will have a TechSperts desk to provide guidance for troubleshooting.

The Austin Convention Center uses a DHCP server to hand out IP numbers for you to gain Internet access. Thus, if you bring a computer, you will need to set it for DHCP. Be sure to write down ALL settings from your district connection before you change your computer settings.

Important Notes:

  • TCEA is deploying wide screens in all meeting rooms. Please prepare your presentation to appropriately fill the screen in a 16:9 format.
  • Adhering anything to the wall or furniture rearrangement is NOT permitted by the Center.
  • Periscoping entire sessions or keynotes is not acceptable.
  • Apple TV and mobile hotspots are not permitted.
  • VGA or HDMI adapters (or dongles) are not provided. Presenters that need this will be expected to bring their own.
Software
  • Windows 10 Operating System
  • Adobe CC (all adobe software will be the latest version)
  • Photoshop CC
  • InDesign CC
  • Illustrator
  • After Effects CC
  • Premiere Pro CC
  • Adobe Animate CC
  • Adobe Media Encoder
  • Acrobat Reader
  • Adobe Bridge
  • Microsoft Office Pro 2016
  • Word
  • Powerpoint
  • Excel
  • OneNote
  • Office mix plugin
  • Google Chrome
  • Internet Explorer
  • Firefox
  • Java
  • Google Earth
  • Flash Player
  • Office Mix plugin powerpoint
  • Class Notebook Add-in
  • LEGO® MINDSTORMS® Education EV3
  • Arduino Geuino
  • SketchUp Pro
  • Soundtrap
  • Audacity
Session Rooms and Capacities
Room Setup Type Capacity
Ballroom B TBD TBD
Ballroom C TBD TBD
Ballroom D Theater TBD
Ballroom E Theater 445
Ballroom F Theater 445
Ballroom G Poster Pavilion Standing Room Only
The Experience at the Digital Square TBD TBD
Room 1 Classroom 42
Room 2 Classroom 56
Room 3 Classroom 85
Room M1 Theater 78
Room M2 Theater 52
Room SO12 Classroom 21
Room 4AB Classroom 55
Room 4C Classroom 24
Room 5A Classroom 36
Room 5BC Classroom 54
Room 6A Classroom 72
Room 6B Classroom 57
Room 7 Classroom 60
Room 8AB Classroom 70
Room 8C Classroom 40
Room 9A Classroom 60
Room 9B Classroom 72
Room 9C Classroom 92
Room 10A Classroom 45
Room10B Classroom 78
Room 10C Banquet 70
Room 11AB (Mon-Tues) Theater 139
Room 11AB (Wed-Fri) Banquet 80
Room 12A Theater 196
Room 12B Theater 186
Room 13AB Theater 148
Room 14 Theater 184
Room 15 Theater 185
Room 16A Theater 198
Room 16B Theater 226
Room 17A Theater 253
Room 17B Theater 210
Room 18A Theater 174
Room 18B Theater 214
Room 18C Theater 214
Room 18D Theater 159
Room 19A Theater 203
Room 19B Theater 178
Hilton Salon A Banquet 140
Hilton Salon B Banquet 140
Hilton Salon C Banquet 260
Hilton Salon D Banquet 140
Hilton Room 400/402 Banquet 70
Hilton Room 416AB Banquet 72
Hilton Salon F Banquet Crescent 140
Hilton Salon G Banquet Crescent 140
Hilton Salon H Banquet Crescent 266
Hilton Salon J Banquet Crescent 140
Hilton Salon K Banquet Crescent 140
Hilton Room 602 Classroom 50
Hilton Room 615 Classroom 50
Hilton Room 616 (Mon-Tues) Classroom 50
Hilton Room 616 (Wed-Fri) TBD TBD

Important Notes:

  • This year, the TCEA Convention & Exposition is deploying wide screens in all meeting rooms. Please prepare your presentation to appropriately fill the screen in a 16 x 9 format.
  • Adhering anything to the wall or furniture rearrangement is NOT permitted by the Center.
  • Periscoping entire sessions or keynotes is not acceptable.
  • Apple TV and mobile hotspots are not permitted.
  • VGA or HDMI adapters (or dongles) are not provided. Presenters that need this will be expected to bring their own.