Equipment and Software

Equipment

Depending on the presentation format, the equipment in rooms may vary. If your presentation requires participants to follow along in a specific software or application, please make sure you have included that in your presentation description.

Important: Presenters must bring their own devices with the required software for presentations. Peripheral devices such as printers, scanners, cameras, and other specialized hardware are the responsibility of the presenter. This includes connectors such as Mac or tablet adapters.

Presentation Sessions

Rooms 205, 210AB, 211, 213AB-214D, 217A-217D, 221B-221D, 223, 225C, Stars at Night Ballrooms

Presentation rooms include a data projector with HDMI cable, 16:9 format screen, voice-amplifying system for two presenters, and computer audio output. Presenters and participants will have access to the wireless network.

Presentation Panels

Rooms 212AB and 225B

Room includes a data projector with HDMI cable, 16:9 format screen, voice amplifying system with three table microphones, table and barstools for five panelists, and computer audio output. Presenters and participants will have access to the wireless network.

Workshops

Rooms 301A-305

Workshop rooms include a data projector with HDMI cable, 16:9 format screen, voice amplifying system for two presenters, and computer audio output. Presenters and participants will have access to the wireless network. Electrical is provided to the presenter table and front half of the room.

Important Note Regarding Hands-on Participation: Presenters and participants are expected to bring their own device(s) with required software and/or applications. Participants are asked to have software pre-installed prior to arrival so the workshop can start on time with all prepared. If you did not include the necessary equipment, software, or application details in your presentation description, please contact presenters@tcea.org immediately.

Poster Sessions

All poster sessions occur in the Tower View Lobby of the Convention Center. Each poster session will be provided with a 6’ x 42” table, 24” monitor with HDMI cable, barstool, a 38” x 87” floor standing bulletin board to which you can attach any flyers and/or handouts, and power. Presenters should bring their own devices and supplies with the required software for presentations. TCEA will not be able to store any items for your session before or after your session.

For more information about TCEA’s Poster Sessions, click here.

Special Equipment Requests

Additional equipment may be provided only to presenters who request them in advance and is the responsibility of the presenter. Any special needs or requests may be sent to presenters@tcea.org for consideration.

Internet Access

Wireless internet is available throughout the presentation rooms and public areas. You may experience delays when streaming video, downloading large files, and/or updating software. TCEA recommends all presenters connect to the dedicated presenter wireless network, which will provide you with consistent bandwidth to present successfully. More information, including the network password, will be provided to you prior to Convention.

Presenters and participants are expected to prepare in advance including, but not limited to, downloading and saving video files rather than streaming, pre-installing required software, and attending presentations with a charged device.

Important Note Regarding Personal Hotspots
There are an estimated 40,000+ devices online at Convention. We have worked diligently to ensure there are only minimal delays in connectivity, but challenges may arise. To help us resolve any matters quickly and to eliminate disruptions, please do not connect to your personal MyFi devices. These affect the network, slowing things down for everyone.

Technical Support

Technical support will not be provided for personal computers or other equipment brought in for your presentation. We will have a Tech Support desk to provide guidance for troubleshooting.

Important Notes:

TCEA provides wide screens in all meeting rooms. Please prepare your presentation to appropriately fill the screen in a 16:9 format.
Adhering to the wall or rearranging the furniture is NOT permitted by the Convention Center.
Periscoping or live streaming sessions or keynotes is not permitted.
Apple TV and mobile hotspots are not permitted.
HDMI adapters (or dongles) are not provided. Presenters who need these will be expected to bring their own. Please be aware that TCEA no longer provides VGA connections.

Software

Presenters and participants are responsible for their own device and pre-installing required software to complete tasks during each presentation. The Tech Support Team will provide limited access to download trial software. Please be aware that software downloads will take a good amount of time and bandwidth to complete. Presenters and participants should plan ahead to pre-download the necessary software or visit the Tech Support desk well in advance of the session. Session time will not be utilized to download software, apps, or other required items.

Session Rooms and Capacities

Click to Expand/Hide Capacities

Room	Setup Type	Capacity
205	Rounds	112
210AB	Theater	174
211	Theater	125
212AB	Theater	196
213AB	Rounds	110
214A	Theater	240
214B	Theater	209
214C	Theater	209
214D	Theater	237
217A	Theater	307
217B	Theater	201
217C	Theater	201
217D	Theater	305
221B	Theater	177
221C	Theater	176
221D	Theater	254
223	Theater	89
225B	Theater	160
225C	Theater	159
301A	Banquet	80
301B	Classroom	97
301C	Classroom	93
302A	Classroom	97
302B	Classroom	97
302C	Classroom	93
303A	Classroom	86
303B	Classroom	82
303C	Classroom	82
304A	Classroom	93
304B	Classroom	93
304C	Classroom	89
305	Classroom	101
Stars at Night Ballroom B1	Theater and Rounds	600
Stars at Night Ballroom B2/B3	Theater and Rounds	733
Stars at Night Ballroom B4	Theater and Rounds	600
Hemisfair Ballroom C1	Rounds, couches, and cocktail tables	170