Equipment and Software


Depending on the presentation format, the equipment in rooms may vary. If your presentation requires participants to follow along in a specific software or application, please make sure you have included that in your presentation description.

Important: Presenters must bring their own devices with the required software for presentations. Peripheral devices such as printers, scanners, cameras, and other specialized hardware are the responsibility of the presenter. This includes connectors such as Mac or tablet adapters.
Presentation Sessions
Rooms 9AB, 10AB, 11AB, 12A, 12B, 13AB, 14, 15, 16A, 16B, 17A, 17B, 18A, 18B, 18C, 18D, 19A, 19B, Ballroom D, Ballroom E, Ballroom F

Offer attendees the best in professional learning by presenting new ideas, strategies, research, tools, tips, or tricks to enhance their work. While interaction and practice during sessions are encouraged, the primary goal is to provide attendees with a broad overview and supporting resources.

Panel Discussions
Room 18D

Gather a diverse group of 3-4 of your favorite peers, colleagues, and experts from different districts and positions to form a panel covering a certain topic, theme, or issue. Ask the panel questions, coordinate a Q&A with attendees, and everyone leaves with a broader perspective.

Learning Labs

Waller Ballroom, 4BC, 5ABC, 6A, 6B, 7, 8AB, 8C, 9C, 10C, Ballroom A

Whether it’s building robots, discovering the ins and outs of a web tool, coding, or learning an augmented/virtual reality tool, in learning labs, attendees learn by doing! These experience-based sessions offer extended time for interactivity and in-depth exploration.

Important Note Regarding Lab Participation: Presenters and participants are expected to bring their own device(s) with required software and/or applications. Participants are asked to have software pre-installed prior to arrival so the workshop can start on time with all prepared. If you did not include the necessary equipment, software, or application details in your presentation description, please contact immediately.

Poster Fair
Ballroom B Foyer

Create a display with demonstration materials, student work, manipulatives, and other artifacts using a provided table and bulletin board. Interact with attendees and offer them resources as they explore your display and walk through the fair to discover new things to try in their own educational setting. More information about the poster fair can be found here.

Internet Access

Wireless internet is available throughout the presentation rooms and public areas. You may experience delays when streaming video, downloading large files, and/or updating software. TCEA recommends all presenters connect to the dedicated presenter wireless network during your session, which will provide you with consistent bandwidth to present successfully.

Presenters and participants are expected to prepare in advance including, but not limited to, downloading and saving video files rather than streaming, pre-installing required software, and attending presentations with a charged device.

Important Note Regarding Personal Hotspots
There are an estimated 40,000+ devices online at Convention. We have worked diligently to ensure there are only minimal delays in connectivity, but challenges may arise. To help us resolve any matters quickly and to eliminate disruptions, please do not connect to your personal MyFi devices. These affect the network, slowing things down for everyone.

Technical Support

Technical support will not be provided for personal computers or other equipment brought in for your presentation. We will have a Tech Support desk to provide guidance for troubleshooting.

Important Notes:

  • TCEA provides wide screens and projectors in all meeting rooms. Please prepare your presentation to appropriately fill the screen in a 16:9 format.
  • Each room will have have a minimum of 2 microphones for the presenter(s). The panel discussion room will have 1 wireless microphone and 3 table microphones.
  • Adhering any items to the wall or rearranging the furniture is NOT permitted by the Convention Center.
  • Periscoping or live streaming sessions or keynotes is not permitted.
  • Apple TV and mobile hotspots are not permitted.
  • HDMI adapters (or dongles) are not provided. Presenters who need these will be expected to bring their own. Please be aware that TCEA no longer provides VGA connections.


Presenters and participants are responsible for their own device and pre-installing required software to complete tasks during each presentation. The Tech Support Team will provide limited access to download trial software. Please be aware that software downloads will take a good amount of time and bandwidth to complete. Presenters and participants should plan ahead to pre-download the necessary software or visit the Tech Support desk well in advance of the session. Session time will not be utilized to download software, apps, or other required items.

Session Rooms and Capacities

Setup Types

  • Classroom: Long tables and chairs
  • Theater: Rows of chairs
  • Rounds: Round tables with chairs
Click to Expand/Hide Capacities
Room Setup Type Capacity
4BC Classroom 45
5ABC Classroom 84
6A Classroom 72
6B Classroom 57
7 Classroom 60
8AB Classroom 75
8C Classroom 48
9AB Theater 138
9C Classroom 95
10AB Theater 129
10C Rounds (set in 5 stations) 50
11AB Theater 133
12A Theater 156
12B Theater 163
13AB Theater 132
14 Theater 154
15 Theater 144
16A Theater 204
16B Theater 192
17A Theater 200
17B Theater 192
18A Theater 160
18B Theater 184
18C Theater 185
18D Theater (panels) 158
19A Theater 192
19B Theater 164
Ballroom D Mixed 795
Ballroom E Theater 382
Ballroom F Theater 382
Ballroom A Rounds/Classroom 364
TCEA 2025 Convention & Exposition | Feb. 1-5, 2025

Stay Connected

Join our email list to stay connected with everything that is happening at TCEA.

See You at the TCEA Convention & Exposition!