Convention Sponsorship Opportunities
Each year, TCEA convention sponsors enjoy the visibility and recognition provided throughout the convention in print, online, signage, and face-to-face opportunities. Sponsors receive added benefits, which are an invaluable investment in gaining wide-spread recognition and increased access to decision-makers.
Contact us today to become a 2020 TCEA Convention & Exposition Sponsor:
512 450 5394
Become a Premium Sponsor
Premium Sponsors are recognized before, during, and after the convention through significant branding opportunities and audience touch points. This sponsorship offers exclusive marketing advantages and provides a budget-maximized outlet for brand exposure.
A limited number of these opportunities are available for those companies wanting to leave a lasting impact on the ed tech community.
- Prominent sponsor recognition on the convention website with logo and hyperlink
- Logo on convention bags
- Full-page printed ad with premier placement in the convention program
- Highlighted listing in exhibitor section of conference program
- Recognition in the daily convention newsletter distributed to all convention participants by email and in the convention app
- Website ad on TCEA TechNotes Blog
- Opportunity to provide a sponsored blog post in TechNotes
- Hanging banner, column wrap, or wall cling with sponsor-provided artwork in high-traffic area of the convention center
- Presentation or exhibitor showcase session included in final schedule
- Opportunity to submit a company brochure, flyer, or other promotional item in the convention attendee bags
- One email message sent to convention attendees on your behalf
- Opportunity to provide content for a Facebook event update regarding your convention activities
- Recognition as Premium Sponsor and receipt of plaque at the opening session
- Recognition through premier placement of event signage throughout the convention center
- Ten complimentary exhibit hall passes for customers
- Pre-registered attendee postal list in an electronic format prior to the convention
- Final attendee postal list in an electronic format after the convention
- Twenty percent (20%) discount on additional event sponsorships and marketing opportunities
CONVENTION BAG INSERT
A logo on the convention bag is an exclusive benefit included in the Premier Sponsor package. A limited number of bag insert opportunities are available. You may include an item of your choice in the attendee convention bags. Sponsor is responsible for production and shipment of inserts or promotional items by deadline date.
ATTENDEE REGISTRATION RIBBON BAR
All attendees will visit registration to pick up their badge and convention bag, and you will be the first to welcome them and send them off to a great learning experience. Attendees love ribbons and display them with great pride. So, whether it’s a ribbon identifying our presenters, a catchy phrase, or something showing education passions – attendees will appreciate your support of their flair. The sponsor is not required to staff the area, but a table to display marketing materials will be available.
EXHIBIT HALL OPENING RECEPTION
The TCEA 2020 Exhibit Hall Opening Reception is your opportunity to draw a significant amount of traffic to your booth on Day 1 and leave attendees talking the rest of the week – and throughout the year. Sponsors will have the opportunity to have a food and/or beverage station placed in or near their exhibit space drawing attendees to see your messaging, meet your representatives, and explore your products and services.
Sponsors will be recognized in the program, event details, website, and at the event with signage. Drink ticket sponsorships are also available for $3,000 per 200 tickets. Participants will be directed to your booth to pick up the drink tickets.
More than 300 attendees will donate their time to help the 2020 TCEA Convention & Exposition be a success. This sponsorship includes your logo or message on all volunteer shirts providing an opportunity for constant branding throughout the convention all week long.
RECHARGE AREA SPONSORSHIP
Seating in the lounge areas gives attendees a place to relax and connect in the central hub of the conference. The Recharge Area provides extra power for attendees to charge devices between sessions. We will brand the area with your company’s logo and put your mark on this important functional space.
One of the things that attendees appreciate most at a convention is wi-fi access. As the exclusive sponsor, you will receive premium recognition each time the attendee joins the network and throughout the convention identifying the convention Wi-Fi network.
NAME BADGE LANYARD SPONSORSHIP
Sponsor’s logo will be printed on the badge holder lanyards given to approximately 8,500 attendees. Price is inclusive of the lanyards.
KEYNOTE SPEAKER SPONSOR
This sponsorship provides a great opportunity for brand awareness with a dedicated audience. The sponsor will receive recognition at the event, the opportunity to address the audience for approximately two minutes, and the opportunity to provide an item to place in each of the seats.
EXHIBITOR AND PRESS LOUNGE
Meet more than 3,000 exhibiting personnel in this quiet oasis away from the hustle and bustle of the show floor. This is a great opportunity to have a qualified audience see your products and services. Press are also directed to this lounge to pick up media kits and use as a work space.
SOCIAL MEDIA WALL
Our twitter feed wall and social media area has become one of the most photographed features of the convention. As a sponsor of the Social Media Wall, you’ll receive your full-color branding and messaging on the printed wall wrap and in the screen layout. Additionally, we will work with your social media plan to incorporate messaging and touchpoints throughout the week highlighting your sponsorship.
MOBILE APP SPONSOR
Banner Ad – $1,000
App Alert – $1,500
Attendees increasingly rely on the free convention app for locating and bookmarking exhibitors, navigating sessions, and keeping up-to-date with news and events. Use a banner ad or push notification alert to offer giveaways, announce new products, or drive booth traffic. Exclusive sponsorship of the mobile app is $10,000 and includes your image on the opening splash page, one banner ad, and two push notifications.
CONVENTION SCHOLARSHIP SPONSOR
$3,000 (multiple sponsorships available)
Convention scholarships are offered to educators that do not have adequate funding to attend. Funds will cover the cost of a full convention registration plus a stipend for travel. As a Convention Scholarship Sponsor, you will help promote participation and reduce barriers for educators wishing to attend the convention. This sponsorship includes an exclusive invitation to breakfast with the attendees and the opportunity to send an email with special messaging before or after the event.
TCEA EDUCATOR AWARDS AND SCHOLARSHIP CEREMONY
Each year, TCEA presents awards and scholarships to technology educators who go above and beyond the call of duty. A special event is held to honor award finalists and their accomplishments and to announce the winners for each educator award category: High Impact Teacher of the Year, Librarian/Media Specialist of the Year, Technical Support Person of the Year, Instructional Technology Specialist of the Year, District or Campus Administrator of the Year, Technology Administrator of the Year, School Board of the Year, and Lifetime Achievement for the Advancement of Technology in Education. Benefits include: three tickets to the event, the opportunity to address the group for five minutes, and signage at the event.
TCEA BOARD DINNER SPONSORSHIPS
FORMAL CELEBRATION DINNER, MONDAY, FEBRUARY 3 – $3,000
CASUAL EVENING, THURSDAY, FEBRUARY 6 – $3,000
TCEA’s board members, convention steering committee, and tech crew are decision-makers who purchase technology products and services for their districts. This dedicated group of volunteer leadership works yearlong on planning initiatives for the convention and commits their week to execute and support them. These limited-opportunity dinners provide sponsors the opportunity to network and better understand the needs of these influential leaders. Sponsor receives two seats to attend, 2-3 minutes to provide remarks to the group, and the opportunity to place a seat drop and/or provide content for a follow up email to be sent to all guests after the convention. A full list of TCEA board members can be found here: tcea.org/about/board.
CONVENTION STAFF BREAK ROOM
Each day we provide lunch and snacks for the TCEA board members, steering committee, technical crew, and convention staff at the convention center. This is a very busy room, particularly during the lunch service. As the exclusive sponsor for all six days, you may have a small display of materials and we will provide signage recognizing you as a sponsor. Many use this as their one quiet time during the day, so we do not allow sponsor representatives to be present. You may provide content for a follow up email to be sent to all guests after the convention. Additional incentives are at the expense of the sponsor.
PRESENTER LOUNGE OR WELCOME GIFT
More than 1,100 ed tech enthusiasts will present at the 2020 convention. Presenters will have the opportunity to prepare and relax in this hub prior to their presentation. This is the perfect sponsorship for companies wanting their products and resources accessible to those considered thought leaders and trendsetters by the 8,000+ attendees.
TECHNICAL CREW DINNER
WEDNESDAY, FEBRUARY 5 – $2,500
This dinner celebrates the technical crew responsible for deploying and managing all equipment during the convention. This dinner is a relaxing break from the non-stop technical support these volunteers have dedicated their week to. The technical crew is represented by both large and small districts sending their best network and tech representatives. Sponsor receives two seats to attend, 2-3 minutes to provide remarks to the group, and the opportunity to place a seat drop and/or provide content for a follow up email to be sent to all guests after the convention.
Presentation and Meeting Room Opportunities
SPONSORED PRESENTATION BALLROOM
Exclusive access to a premium presentation room to host presentations in conjunction with the convention programming. The cost of the room includes access to the room all week and a listing of each presentation in the print, online, and mobile convention schedule.
DEDICATED MEETING ROOM
Meet prospects or hold user meetings in a private meeting room off of the show floor. Fee includes use of room Monday through Friday. Limited space available on a first-come, first-served basis. Capacity of rooms vary (approximate seating for 20 classroom-style or 40 theater).
EXHIBITOR SHOWCASE PRESENTATIONS
Exhibitor Showcase Sessions are promoted to attendees as presentations led by exhibiting companies to further explore the products and services available on the show floor in an in-depth, informative, and non-sales atmosphere. These 50-minute presentations are held in a session room, include basic audio/visual needs, and are aligned with and included in the final program.
ATTENDEE ACTIVATION STATIONS
$5,000 (EXCLUSIVE) OR $2,500 (CO-SPONSORED)
The 2020 Convention will feature beverage breaks and other enhancements throughout the week for attendees. Join in this high-visibility sponsorship or we can customize something that aligns to your marketing efforts and messaging. Sponsors will receive generous recognition at the break display and the opportunity to include custom messaging or takeaways.
IN-KIND EQUIPMENT SPONSORSHIPS
Depending on the level of sponsorship, Equipment Sponsorship benefits may include:
• Event sponsor recognition on the convention website with hyperlink
• Recognition in the onsite convention program
• Recognition through signage at the exhibit hall entrances
• Verbal recognition as event sponsor at the opening session on Tuesday morning
• Sponsor ribbons for all company representatives
• Half-page, four-color ad in the onsite convention program
• Pre-registered attendee postal list in an electronic format prior to the convention
• Final attendee postal list in an electronic format after the convention
• Recognition through signage at all locations where equipment is located
COMPUTER SPONSORSHIP – SOLD
Approximately 400 computers are used during the convention for workshop computer labs registration, and interactive learning areas. Multiple sponsorships are available; however, exclusive sponsors are preferred.
Approximately 15 48-port switches are needed for the week of the event. The sponsorship includes equipment, support, and programming. Multiple sponsorships are available; however, an exclusive sponsor is preferred.
AUDIO VISUAL SPONSORSHIP – SOLD
Approximately 60 data projectors are used during convention. Multiple sponsorships are available; however, an exclusive sponsor is preferred.
DIGITAL SIGN SPONSORSHIP
Approximately 20 flat panels are needed to support our digital marketing efforts. Multiple sponsorships are available; however, an exclusive sponsor is preferred.
EXHIBIT HALL MEETING ROOM
10’ X 20’ meeting room built on the exhibit hall floor away from the hustle and bustle, but close enough to move an important conversation with prospects or team members from your exhibit space to a quiet and comfortable meeting location.
BOOTH DEMO LISTINGS
Are you hosting presentations or product demos in your booth? You can submit your scheduled activities for inclusion in the online program guide and mobile app to drive attendees to your exhibit space for the presentation.
EVENT LISTING AND PROMOTION FOR YOUR EVENT
Submit your event details for listing in the event mobile app. Attendees will be able to preview the information and/or invitation, and you can direct them to visit your booth for details or redirect to a page with more information.
WELCOME AMENITY, BREAKFAST BREAK, AFTERNOON SNACK
$5,000, $7,500, OR $10,000
Activation areas will be set up throughout the week to promote networking opportunities by job roles. If you would like to sponsor a specific meet-up for CTO’s, librarians, campus leaders, and/or other content-specific roles, please contact us for more details.
Social Media and Email Packages
SOCIAL MEDIA POST
Tweet or FaceBook post about your organization and/or convention participation to TCEA followers before, during, or after the convention. Post/ tweets can include a photo or graphic with text from your organization.
One Occurrence: $1,000
Two Occurrences: $1,500
Three Occurrences: $2,250
Additional Occurrences: $750 each
EMAIL TO ATTENDEES
TCEA does not provide email addresses of our attendees. As a Premium Sponsor, you will have the opportunity to send a sponsored email from us. See the Premium Sponsor package for all benefits included.