Equipment and Software
Equipment
Depending on the presentation format, the equipment in rooms may vary. If you feel the setup in your room does not fit the needs of your presentation, email presenters@tcea.org immediately.
Important: Presenters must bring their own devices with the required software for presentations. Peripheral devices such as printers, scanners, cameras, and other specialized hardware are the responsibility of the presenter. This includes connectors such as Mac or tablet adapters.
Presentation Sessions
Rooms 1, 2, 9C, 11AB, 12A, 12B, 13AB, 14, 15, 16A, 16B, 17A, 17B, 18A, 18B, 18C, 18D, 19A, 19B
Setup: Chairs only.
Offer attendees the best in professional learning by presenting new ideas, strategies, research, tools, tips, or tricks to enhance their work. While interaction and practice during sessions are encouraged, the primary goal is to provide attendees with a broad overview and supporting resources.
Panel Discussions
Room 18B
Setup: Chairs only for the audience. Two tall tables and 5 stools for the panelists.
Gather a diverse group of 3-4 of your favorite peers, colleagues, and experts from different districts and positions to form a panel covering a certain topic, theme, or issue. Ask the panel questions, coordinate a Q&A with attendees, and everyone leaves with a broader perspective.
Learning Labs
4AB, 5ABC, 6A, 6B, 7, Austin Suite, 8ABC, 9AB
Setup: Long tables in rows with chairs.
Whether it’s building robots, discovering the ins and outs of a web tool, coding, or learning an augmented/virtual reality tool, in learning labs, attendees learn by doing! These experience-based sessions offer extended time for interactivity and in-depth exploration.
Important Note Regarding Lab Participation: Presenters and participants are expected to bring their own device(s).
Poster Fair
Ballroom A
Setup: Please see email about the Poster Fair for specifics.
Create a display with demonstration materials, student work, manipulatives, and other artifacts using a provided table and bulletin board. Interact with attendees and offer them resources as they explore your display and walk through the fair to discover new things to try in their own educational setting. More information about the poster fair can be found here.
Internet Access
Wireless internet is available throughout the presentation rooms and public areas. You may experience delays when streaming video, downloading large files, and/or updating software. TCEA recommends all presenters connect to the dedicated presenter wireless network during your session, which will provide you with consistent bandwidth to present successfully.
Presenters and participants are expected to prepare in advance including, but not limited to, downloading and saving video files rather than streaming, pre-installing required software, and attending presentations with a charged device.
Important Note Regarding Personal Hotspots
There are an estimated 40,000+ devices online at the Convention. We have worked diligently to ensure there are only minimal delays in connectivity, but challenges may arise. To help us resolve any matters quickly and to eliminate disruptions, please do not connect to your personal MiFi devices. These affect the network, slowing things down for everyone.
Technical Support
Technical support will not be provided for personal computers or other equipment brought in for your presentation. We will have a Tech Support desk to provide guidance for troubleshooting.
Important Notes:
- TCEA provides wide screens and projectors in all meeting rooms. Please prepare your presentation to appropriately fill the screen in a 16:9 format.
- Each room will have a minimum of 2 microphones for the presenter(s). The panel discussion room will have 1 wireless microphone and 3 table microphones.
- Adhering any items to the wall or rearranging the furniture is NOT permitted by the Convention Center.
- Live streaming sessions or keynotes is not permitted.
- An HDMI cord will be provided to connect to the projectors in each room. If your computer does not have an HDMI out, you will need an adapter. HDMI adapters (or dongles) are not provided. Presenters who need these will be expected to bring their own. Please be aware that TCEA no longer provides VGA connections.
Software
Presenters and participants are responsible for their own device and pre-installing required software to complete tasks during each presentation. The Tech Support Team will provide limited access to download trial software. Please be aware that software downloads will take a good amount of time and bandwidth to complete. Presenters and participants should plan ahead to pre-download the necessary software or visit the Tech Support desk well in advance of the session. Session time will not be utilized to download software, apps, or other required items.
Session Rooms and Capacities
- Classroom: Long tables and chairs
- Theater: Rows of chairs
- Rounds: Round tables with chairs
Click to Expand/Hide Capacities
| Room | Setup Type | Capacity |
| 1 | Theater | 77 |
| 2 | Theater | 88 |
| 4AB | Classroom | 64 |
| 5ABC | Classroom | 96 |
| 6A | Classroom | 72 |
| 6B | Classroom | 58 |
| 7 | Classroom | 60 |
| Austin Suite | Pods of 10 | 60 |
| 8ABC | Classroom | 104 |
| 9AB | Classroom | 126 |
| 9C | Theater | 201 |
| 11AB | Theater | 120 |
| 12A | Theater | 176 |
| 12B | Theater | 175 |
| 13AB | Theater | 117 |
| 14 | Theater | 169 |
| 15 | Theater | 169 |
| 16A | Theater | 188 |
| 16B | Theater | 203 |
| 17A | Theater | 205 |
| 17B | Theater | 170 |
| 18A | Theater | 160 |
| 18B | Theater (panels) | 179 |
| 18C | Theater | 181 |
| 18D | Theater | 152 |
| 19A | Theater | 177 |
| 19B | Theater | 161 |
| Ballroom D | Mixed | 819 |
| Ballroom E | Theater | 400 |
| Ballroom A | Mixed | 364 |
