Onsite Information

Important Attendee Resources

Name Badge Policies

TCEA Convention name badges must be worn by attendees during all convention events. Attendee badges have a printed code which contains the information collected during registration. Your badge will be scanned as you enter sessions to track your attendance for CPE recording purposes.

Vendors/Exhibitors may ask your permission to scan your badge in order to collect your information for in-booth prize drawings, post-event follow up, or other purposes. If you do not wish to share your information with them, you may decline their requests, but please do not mark through or cover your code. This code must be readable for CPE tracking.

Sharing your convention name badge with other participants to allow entry to presentations, the exhibit hall, or affiliated events is not permitted. Any violation of this policy will result in an automatic revocation of all earned CPE credits and may result in removal from this event and/or future TCEA events.

One Day badges will only be valid for the day you chose when registering for the Convention. Admittance will not be permitted on any other day.

Exhibit Hall Only badges will give you full access to the Exhibit Hall and Exhibitor Showcase Sessions on Tuesday, Wednesday, and Thursday. This badge will not give you access to Sessions, Featured Presenters, Workshops, Playgrounds, Interactive Learning Areas, and Keynotes.

If you lose your badge, there will be a reprinting fee of $25 to replace it.

Securing Seats for Presentations

Most rooms are set to the capacity approved by the fire marshal. Standing or sitting in the aisles of presentation rooms is not permitted. Participants will be seated in the order of arrival until the room reaches capacity. Saving seats for other participants is not permitted. All participants will be asked to leave the presentation room at the end of the session.

TCEA Event Participant Policy and Code of Conduct

TCEA is committed to providing a safe, productive, and welcoming environment for all event participants. All participants, including but not limited to attendees, speakers, volunteers, exhibitors, TCEA board members, TCEA staff, service providers, and others are expected to abide by the TCEA Event Participant Policy. This policy applies to all TCEA events and affiliate-related events, including those sponsored by organizations other than TCEA that are held in conjunction with TCEA events.

TCEA is committed to diversity and to providing a harassment-free event experience. All attendees have the right to a safe and welcoming environment.

Harassment includes offensive verbal or written comments or negative behavior — either in real or virtual spaces — related to gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, or religion.

Harassment also includes the display of sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, and unwelcome physical contact or sexual attention.

Participants asked to stop any harassing behavior are expected to comply immediately. TCEA may take any action we deem appropriate, including warning the offender or ejecting the offender from the event and/or future events.

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a TCEA board or staff member immediately. Anyone experiencing or witnessing behavior that constitutes an immediate or serious threat to public safety is advised to contact 911.

Event Correspondence and Use of Your Contact Information

TCEA uses your postal and email address to communicate with you regarding news, events, and membership resources. Your email address is not provided to vendors, partners, or any third party.

In some cases, the postal mailing address you provide on your registration form may be shared with registered exhibitors so that you can be notified of special promotions related to your interests and/or invitations for vendor-hosted events that are held in conjunction with a TCEA event.

TCEA never provides a list of attendee email addresses to any vendor participating in a TCEA event. If you visited an exhibitor’s booth during a trade show (TCEA or another conference) and allowed them to scan your badge or provided them with your contact information (i.e. business card), they have collected your information with the understanding that you would like follow-up information. Vendors may store this information and use it for follow up and/or as part of their cross-promotional marketing efforts at future events. Please notify us of any harassment or inappropriate activity that you feel is directly related to your participation at a TCEA event.

Waiver of Claim

In the course of your attendance at TCEA events, photographs and video may be taken of you by TCEA or others on behalf of TCEA to capture activities. This media may be used for advertising and promotion without any compensation to you, and you release TCEA of any liability thereto. If you do not authorize TCEA to use your image, please email [email protected].

Age Restrictions

To provide all TCEA attendees an optimal learning environment, children under the age of 16 are not permitted into sessions, workshops, or the exhibit hall during show hours, installation, or dismantling. Children ages 16 and older must be registered for the convention and must be accompanied by an adult to be allowed admission. We appreciate your understanding and cooperation with this policy

Onsite Tech Assistance

Limited tech support will be available during the convention. We will make every possible effort to ensure your experience with hands-on sessions and events is successful; however, we are limited in the support we are authorized to provide. We will not be able to install software, and you are encouraged to contact your district support staff to verify your laptop can connect to public wireless access. We will do our best to accommodate all requests. Please email [email protected], or contact us at 512-476-8500 for further assistance.

Accommodations for All Attendees

The Austin Convention Center is wheelchair accessible and fully equipped to meet the needs of attendees with disabilities. Scooter rentals are available in the Austin Convention Center business center.

Accommodations will be made available to hearing-impaired participants who request assistance. If you need assistance, please send a notification to [email protected] prior to the advance registration deadline of January 9, 2020, so arrangements can be made for you. Those requesting assistance must provide their anticipated schedule when submitting their request.

Nursing mothers will have private access rooms identified in the final onsite materials.

Need additional accommodations? We will do our best to accommodate all requests. Please visit the registration counter in the Solar Atrium upon arrival, email [email protected], or contact us at 512-476-8500 for additional assistance.