Convention Information

BEFORE YOU PARTICIPATE:

Name Badge Policies
Securing Seats for Presentations
TCEA Event Participant Policy and Code of Conduct
Event Correspondence and Use of Your Contact Information
Waiver of Claim
Age Restrictions
Onsite Tech Assistance
Accommodations for All Attendees

 


 

Event Access

Convention access will begin January 27, 2021, with access through March 5, 2021. Registration fees must be paid by purchase order or final payment before granting access. Login information will be sent to the email address you included at the time of registration. Be sure to add [email protected] to your “whitelist” contacts.

 


 

Badge Policies

TCEA Convention registrations are individual and remain the property of the individual registrant once virtual platform access has been provided. Your participation to collect your information for in-booth prize drawings, post-event follow up, or other purposes. If you do not wish to share your information with them, you may decline the request. 

Sharing your Convention access with other participants to allow entry to presentations, the exhibit hall, or affiliated events is not permitted. Any violation of this policy will result in an automatic revocation of all earned CPE credits and may result in removal from this event and/or future TCEA events.

 


 

Securing Access to Presentations

Most sessions provide unlimited or large capacities. All sessions fill on a first come, first served basis. Saving a spot for other participants is not permitted.

 


 

TCEA Event Participant Policy and Code of Conduct

TCEA is committed to providing a safe, productive, and welcoming environment for all event participants. All participants, including but not limited to attendees, speakers, volunteers, exhibitors, TCEA board members, TCEA staff, service providers, and others are expected to abide by the TCEA Event Participant Policy. This policy applies to all TCEA events and affiliate-related events, including those sponsored by organizations other than TCEA that are held in conjunction with TCEA events.

TCEA is committed to diversity and to providing a harassment-free event experience. All attendees have the right to a safe and welcoming environment.

Harassment includes offensive verbal or written comments or negative behavior — either in real or virtual spaces — related to gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, or religion.

Harassment also includes the display of sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, and unwelcome physical contact or sexual attention.

Participants asked to stop any harassing behavior are expected to comply immediately. TCEA may take any action we deem appropriate, including warning the offender or ejecting the offender from the event and/or future events.

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please submit your complaint in writing to [email protected] . Anyone experiencing or witnessing behavior that constitutes an immediate or serious threat to public safety is advised to contact 911.

 


 

Event Correspondence and Use of Your Contact Information

TCEA uses your postal and email address to communicate with you regarding news, events, and membership resources. Your email address is not provided to vendors, partners, or any third party.

In some cases, the postal mailing address you provide on your registration form may be shared with registered exhibitors so that you can be notified of special promotions related to your interests and/or invitations for vendor-hosted events that are held in conjunction with a TCEA event.

TCEA never provides a list of attendee email addresses to any vendor participating in a TCEA event. If you visited an exhibitor’s booth during a trade show (TCEA or another conference) and allowed them to scan your badge or provided them with your contact information (i.e. business card), they have collected your information with the understanding that you would like follow-up information. Vendors may store this information and use it for follow up and/or as part of their cross-promotional marketing efforts at future events. Please notify us of any harassment or inappropriate activity that you feel is directly related to your participation at a TCEA event.

 


 

Waiver of Claim

In the course of your attendance at TCEA events, photographs and video may be taken of you by TCEA or others on behalf of TCEA to capture activities. This media may be used for advertising and promotion without any compensation to you, and you release TCEA of any liability thereto. If you do not authorize TCEA to use your image, please email [email protected].

 


 

Age Restrictions

To provide all TCEA attendees an optimal learning environment, children under the age of 16 are not permitted into sessions, workshops, or the exhibit hall.  Children ages 16 and older must be registered for the Convention  and must submit a minor release form. We appreciate your understanding and cooperation with this policy. Please contact us at [email protected] for appropriate forms if applicable.

 


 

Onsite Tech Assistance

Limited tech support will be available during the Convention. We will make every possible effort to ensure your experience is successful; however, we are limited in the support we are authorized to provide. We will not be able to install software, and you are encouraged to contact your district support staff to verify your laptop can connect to virtual event platform(s). We will do our best to accommodate all requests. Please email [email protected], or contact us at 512-476-8500 for further assistance.

For the best virtual experience, please download and/or whitelist the following platforms or sites.

  • Digitellinc.com
  • Zoom software and/or zoom.us
  • Remo.co

 


 

Accommodations for All Attendees

The TCEA Convention has provided accessibility and accommodation features to serve all. Live and recorded closed captioning services are provided as well as chat communication with others.

Additional accommodations will be made available to hearing-impaired participants who request assistance during registration. If you need assistance, please send a notification to [email protected]. Those requesting assistance must provide their anticipated schedule when submitting their request.

Need additional accommodations? We will do our best to accommodate all requests. Please email [email protected], or contact us at 512-476-8500 for additional assistance.