2025 Sponsorships

Sponsored Meeting Room

Saturday-Wednesday access to one private meeting room set up with furnishings from convention center inventory at TCEA 2025.

Internet (hard-wired), AV, drayage fees, and customized furnishings are not included.

Recharge Area / Attendee Lounge

Brand a recharge or lounge area with your company’s logo and put your mark on this important, functional space where attendees connect, charge up their devices, and relax. The location of recharge or lounge areas will be added to the attendee map.

Exhibitor Showcase Presentation

Host a 60-minute exhibitor showcase in a session room set up with basic audio/visual needs (included in the final session listing).

Available with the release of the Exhibitor Services Kit in late October.

Leadership Summit

The Leadership Summit is new for 2025. This is a add-on event designed just for the campus and district leaders who attend TCEA and want to dive even deeper into topics like AI, Cybersecurity, and Data Privacy. This day-long event will run parallel to the rest of the Convention programming and offer exclusive content, a keynote speaker, networking time with sponsors and fellow attendees, and facilitated workshops.

This sponsorship will allow you to address the group for 2-3 minutes as well as be recognized as a sponsor during the Leadership Summit. There will also be a dedicated break to give you the opportunity to talk to the leaders present. This sponsorship includes a 6′ table (size based on availability) in the area for you to display products or marketing materials. You will be allowed to bring up to three representatives from your company to assist in this sponsorship and talk to the Summit attendees. All Leadership Summit attendees will be required to have a Full Conference Badge and will have access to all Convention programming and the Exhibit Hall.

The Leadership Summit will be held at the Host Hotel (Marriott Austin Downtown) on Monday, Feb. 3.

Volunteer Sponsor

Without our volunteers, the TCEA Convention & Exposition would not run as smooth and efficiently as it does. They help us scan attendees into sessions, monitor static areas, and assist with ensuring that our attendees are having the best experience possible. 

Show your support of these people as the exclusive Volunteer Sponsor. As the sponsor, you will get your logo/message on every volunteer shirt, your logo on the signage at the volunteer check-in area, recognition on the volunteer page on the website, and a banner/logo on every email communication we send to volunteers leading up to the event.

Host Hotel Event Space + 10% Off Food and Beverage

Want to host a breakfast, lunch, happy hour, or dinner? No need to search for a location or pay full price for food! Our host hotel, the Austin Marriott Downtown, has you covered with space and a 10% discount on food and beverage. Contact Sammy Unberhagen for more information.

Signage in the Convention Center

Give attendees the convention center brand journey you want them to have. Check out various branding locations around the convention center and pick and choose what’s right for you. Contact Sammy Unberhagen for more information.

Pricing varies depending on the locations and number of options chosen.

Pricing Deadlines:

• December 20: Early Pricing
• December 21 – January 12: Price Increases 60%
• After January 13: Additional Rush Pricing

In-Kind Equipment Sponsorships

If you’re interested in making an in-kind donation or offer, please contact Sammy Unberhagen, TCEA’s Director of Exhibits, Sponsorships, and Events.

Exhibit Hall Meeting Room

Access an exhibit hall floor meeting room with a 10’ x 20’ hard wall structure that includes a carpet, a conference table, six chairs, a wastebasket, 14” x 22” sign, and one electric connection. 20’ x 20’ meeting rooms are also available. Contact Sammy Unberhagen for more information.

Internet (hard-wired), AV, drayage fees, and customized furnishings are not included.

Exhibitor access during exhibit hall hours only (Sunday-Tuesday).

Exhibit Hall Food and Beverage Promo

Exhibit Hall Opening Drink Ticket

This sponsorship will give you 200 drink tickets valid for one beverage (beer, wine, or soft drink) per ticket at an exhibit hall bar on Sunday, Feb. 2 at the designated time.

Attendees will be directed to your booth for drink tickets via the TCEA mobile app and in the convention daily news emails.

Booth Demo Listings

Submit scheduled presentations, product demos, or activities hosted in your booth to be included in the final conference session listing and mobile app. Maximum of five (5) listings per company.

Available with the release of the Exhibitor Services Kit in late October.

Social Media Post

$1,000 – One Post
$1,500 – Two Posts
$2,250 – Three Posts
Additional Posts – $750 each

Post (photo, graphic, and/or text) on TCEA’s social media about your organization and/or convention participation before, during, or after the convention.

Convention Mobile App

Banner Ad – $1,000 
App Alert – $1,500

Use a banner ad or push notification in the TCEA 2025 mobile app to offer giveaways, announce new products, or drive booth traffic.

Convention Dailies Ad

$1,500

Get one (1) ad in a digital daily newsletter for TCEA 2025! These are sent via email to every single attendee, Saturday – Wednesday. 

One ad slot per day, availability on a first-come, first-served basis.

Attendee List

Pre-Show List – $400
Post-Show List – $550

Boost your leads with access to the attendee list, which includes attendee names, titles, organizations, mailing addresses, and email addresses. 

For attendees who opted in during registration. Attendees can opt-in for mailing addresses only, email only, or both mailing and email addresses.