Location, Travel,
and Hotels

Location

The 2020 TCEA Convention & Exposition will be held at the Austin Convention Center in downtown Austin, Texas.

Directions
Austin Convention Center
500 E Cesar Chavez Street
Austin, TX 78701

Hotels

The TCEA hotel block is now closed to new reservations.

NEW RESERVATIONS:

We offer two options to assist you in locating a hotel room.

aResTravel
aResTravel is a hotel booking service that can book available rooms at the hotel’s prevailing rates.

*Please note: there may be hotels available through this service that are also in the TCEA contracted block. However, rooms available through aResTravel are outside of TCEA’s contracted room blocks at these properties. TCEA has not negotiated any of the rates available through this site. You are booking your reservation directly with aResTravel. Click link above to access the search page.

 

Visit Austin
Visit Austin’s hotel page shows hotels in the Austin area.  You may use this a guide to help you book a hotel room directly with a hotel.  Click the link above to access the Visit Austin page.

For CHANGES TO EXISTING RESERVATIONS, Key Bookings will take reservation changes and cancelling until Jan. 23.  After that date, all changes and cancellations must be made directly with the hotels.

EXISTING RESERVATIONS:

Changes and cancellations may be made online using the reservation acknowledgment number provided on your reservation confirmation email. You can contact Key Bookings toll free: 877-205-2871, or via email at [email protected].

Scam Warning

Please be aware that TCEA does not contact individuals or companies with special deals on accommodations for the 2020 TCEA Convention & Exposition. We have received notice that unaffiliated companies have contacted attendees and exhibitors offering discounted hotel reservations. These offers are scams. Individuals have reported lost deposits and fraudulent activity in connection with these activities. The only approved reservation link is the one included in your registration confirmation email.

Hotel Shuttles

Shuttle service will be offered during peak times each day in the morning and afternoon.  Service will not be offered during mid-day. For a map of the TCEA contracted hotels, click here.

Shuttle Schedule

Monday, Feb. 3
6:30 a.m. – 10:30 a.m. and 3:30 p.m. – 7:30 p.m.

 

Tuesday, Feb. 4
6:30 a.m. – 10:30 a.m. and 3:30 p.m. – 8 p.m.

 

Wednesday, Feb. 5
6:30 a.m. – 10:30 a.m. and 3:30 p.m. – 7:30 p.m.

 

Thursday, Feb. 6
6:30 a.m. – 10:30 a.m. and 3:30 p.m. – 7:30 p.m.

 

Friday, Feb. 7
6:30 a.m. – 10:30 a.m. and 2 p.m. – 6 p.m.

Shuttle Routes

Route 1
Hyatt Regency Austin

 

Route 2
Embassy Suites Downtown

 

Route 3Pick up/drop off at Aloft and Omni

Aloft Austin Downtown
InterContinental Stephen F. Austin
Omni Downtown

 

Route 4
Sheraton
Holiday Inn Express

 

Route 5
Holiday Inn Town Lake

Travel

Austin Bergstrom International Airport is approximately 10 miles from downtown Austin.

There are many transportation options available from the airport. More information can be found here.

 

Parking in Downtown Austin

Austin Convention Center offers two parking garages:

  • 201 E. 2nd Street
  • 601 E. 5th Street.

Maps and pricing information can be found here.

There are many other public parking garages in downtown Austin. More information can be found here.

Visa Information

Attendee Visas

TCEA does not issue formal invitation letters for visas to attendees of TCEA sponsored conferences. We can, however, issue a Visa Support Letter to assist with your visa application.

Requesting Visa Support Letters

TCEA is able to provide visa support letters to attendees, presenters with scheduled and confirmed presentations, or registered exhibiting personnel. TCEA does not provide letters for transport of vendor or presenter equipment.

For visa support letters, you must complete the form below in its entirety. You will need to provide the following information:

  • Name (as it appears on your passport) and mailing address
  • Company name, company website, and company email address
  • Your title and role at the company
  • The name of the conference you are registered for
  • Your registration confirmation number

Please plan your travel well in advance and allow plenty of time to apply for a visa. If you have specific questions about obtaining a visa, contact the U.S. Department of State Bureau of Consular Affairs Visa Services.

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