Accessibility and Accommodations

To provide all TCEA Convention & Exposition attendees with an optimal learning environment, children under the age of 18 are not permitted into sessions, learning labs, poster fair, or the exhibit hall. Attendees 18 and older must be registered for the Convention to gain access to these areas.

Student presenters: Children under the age of 16 who are participating as co-presenters in a session must be registered as a student presenter, be accompanied by a guardian at all times, and wear their student presenter badge while in the Austin Convention Center.

We appreciate your understanding and cooperation with this policy.

Emergency medical services will be available during event hours on Level 1 of the Austin Convention Center (outside Exhibit Hall 4, Trinity Street side).

Accommodations will be made available to our deaf and hard of hearing participants if requested. If you would like to request accommodations, please indicate this during the registration process or send an email directly to jvasquez@tcea.org before January 12, 2025.

Those requesting accommodations must provide their anticipated schedule when submitting their request.

Mobility scooters are available to rent through the Business Center at the Austin Convention Center. If you would like to rent a scooter, please contact Logan Murphy at logan.murphy@austintexas.gov or tel: 512-404-4258.

Scooters are located at the Business Center between Exhibit Halls 2 and 3.

Scooters are for use inside the Austin Convention Center only. Reservations are due 30 days prior to the event. Requests received within 30 days of the event are subject to availability and cannot be guaranteed.

Current rates: $45/1 day, $80/2 days, $120/3 days, $160/4 days. (Credit only, no mobile pay)

Rental requires a $50 deposit, which is refunded once the scooter is returned/undamaged. (Credit only, no mobile pay)
A rental agreement, waiver form and payment are required at the time of rental.

Austin Convention Center has two private rooms for nursing mothers:

• Level 1 – Located beside Room 1
• Level 3 – Located across from Room 10C

Maps with the locations marked on them will be available during the Convention.

Limited tech support will be available during the Convention. We will make every possible effort to ensure your experience as an attendee, presenter, or vendor is the best it can be. However, we are limited in the support we are authorized to provide. We will not be able to install software, and you are encouraged to contact your district support staff to verify your laptop can connect to public wireless access.

We will do our best to accommodate all requests. Please email registration@tcea.org or contact us at 512-476-8500 for further assistance.