Location, Travel, and Hotel
The 2019 TCEA Convention & Exposition will be held at the Henry B.González Convention Center in downtown San Antonio.
Housing will open on September 13 at 9 a.m. CT.
Attendees, you will receive a link to the housing website with your registration confirmation.
TCEA has secured discounted rates at hotels located near the Henry B.González Convention Center. Discounted rates are available by making your reservation in the TCEA room block, either through the TCEA housing website or by contacting Orchid Events, the official housing partner for the 2019 TCEA Convention & Exposition.
Registration for the 2019 TCEA Convention & Exposition is required before reserving a hotel room. After you complete your registration, you will receive a link to the TCEA housing website where you can make your hotel reservation. Each attendee may make up to five room reservations.
Registered exhibitors should log into the Exhibitor Services Center to make hotel reservations.
TCEA Housing Policies
All reservations must be received by January 10, 2019 to guarantee conference rates. After this date, reservations will be made based on availability, and hotels may charge higher rates.
Hotel reservations are taken on a first-come, first-served, space-available basis. For the best chance of receiving your first choice hotel, submit your request as soon as possible.
A credit card is required to confirm all reservations. Please note that some hotels will charge this card as a required deposit. If you need to send a check deposit, please contact Orchid Events at 844-443-7241. All rates are subject to a 10.75 percent hotel tax if you are tax exempt and 16.75 percent if you are not tax exempt (tax percentage is subject to change). Your credit card will be charged for any cancellation fees if you cancel after November 15.
Changes and cancellations may be made online using the reservation acknowledgment number provided on your reservation confirmation email. Cancellations received after November 15 will be charged one night’s room and tax. There is no penalty for changing hotels within the designated convention hotel list, name(s) on a reservation, arrival, or departure dates. Changes are subject to availability.
Through January 29, 2019, changes and cancellations can be made online or by contacting Orchid Events via email at [email protected].
Contact for Housing Assistance
Orchid Events is the official housing partner of the 2019 TCEA Convention & Exposition. Starting September 13, Orchid Events will be available by phone and email to assist attendees with hotel needs. Special requests are not guaranteed. Hotels will assign specific room types upon check-in, based upon availability.
Phone: 844-443-7241 or 801-428-3261
Email: [email protected]
Hours: Monday – Friday, 8 a.m. – 7 p.m. Central, excluding federal holidays
Scam – Warning!
Please be aware that TCEA does not contact individuals and/or companies with special deals on accommodations for the 2019 TCEA Convention & Exposition. We have received notice that unaffiliated companies have contacted attendees and exhibitors offering discounted hotel reservations. These offers are scams; individuals have reported lost deposits and fraudulent activity in connection with these activities. The only approved reservation link is the one included in your registration confirmation email.
All hotels within the TCEA contracted room block are located in close proximity to the Henry B.González Convention Center. Shuttle service will be provided to/from some hotels.
Complimentary shuttle service will be offered during peak times each day:
Monday – Thursday
6:30 a.m. – 10:30 a.m. and 3:30 p.m. – 7:30 p.m.
Shuttle service will not be offered during mid-day.
6:30 a.m. – 1:30 p.m.
Route 1 – Pick up and Drop off at Holiday Inn San Antonio Riverwalk
Drury Inn and Suites
Holiday Inn Riverwalk
Omni La Mansion
Route 2 – Pick up and Drop off at Drury Plaza and Westin Riverwalk
Route 3 – Pick up and Drop off at Hyatt Regency
San Antonio International Airport is approximately 15 minutes from the San Antonio River Walk.
There are many transportation options available from the airport. More information can be found here.
For reference, taxi fare to San Antonio downtown areas from the airport start at $29 per taxicab, and the SuperShuttle shared-ride service is $15 one way.
SuperShuttle offers a 15 percent discount on its shared ride or ExecuCar service. You can find the details here.
Parking in Downtown San Antonio
A list of public parking garages in downtown San Antonio can be found here.
TCEA does not issue formal invitation letters for visas to attendees of TCEA sponsored conferences. We can, however, issue a Visa Support Letter to assist with your visa application.
Requesting Visa Support Letters
TCEA is able to provide visa support letters to attendees, presenters with scheduled and confirmed presentations, or registered exhibiting personnel. TCEA does not provide letters for transport of vendor or presenter equipment.
For visa support letters, you must complete the form below in its entirety. You will need to provide the following information:
- Name (as it appears on your passport) and mailing address
- Company name, company website, and company email address
- Your title and role at the company
- The name of the conference you are registered for
- Your registration confirmation number
Please plan your travel well in advance and allow plenty of time to apply for a visa. If you have specific questions about obtaining a visa, contact the U.S. Department of State Bureau of Consular Affairs Visa Services at http://travel.state.gov/.
Many restaurants and attractions in downtown San Antonio offer discounts to convention attendees via their Show Us Your Badge program. Just show your convention badge to participating merchants to get the discount.
For a list of current offers, text SUYB to 62687 or go to VisitSanAntonio.com/SUYB.