TCEA Convention & Exposition

TCEA Convention & Exposition

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Frequently Asked Questions

Topics

Registration

What is the cost to attend?
There are three pricing tiers: Premium, Basic, and Exhibit Only. You can find full details here. Prices increase on November 2 and January 11. All registrations include a complimentary one-year TCEA membership.

Are there discounts for students?
Full-time, undergraduate college students can register at a discounted rate of $100 for Basic Registration. There is also a Thursday/Friday-only option for just $50. To receive this discounted rate, you must first submit a copy of your school ID or class schedule to registration@tcea.org.

The conference is not designed for students under 16. Students attending as presenters must have prior approval from presenters@tcea.org.

What is the difference between Basic and Premium Registration?
Premium Registration includes access to additional hands-on and exclusive premium content. Basic Registration attendees will not be permitted to attend the approximately 450 additional sessions marked as “Premium.”

If I have a Basic Registration badge, what days should I come to the convention?
Basic Registration sessions will be offered Tuesday through Friday. Additionally, the exhibit hall is open Tuesday through Thursday.

Payment Policy

Can I register with a Purchase Order?
Attendees may select “Send an Invoice” to pay by check or purchase order. A credit card is required, however, to make hotel reservations. A copy of the purchase order or the check payment must be received no later than 30 days after completing your registration to avoid cancellation for non-payment. The payment policy can be found here and is emailed to you in the registration confirmation.

Where do I send my purchase order?
You can upload your PO using the invoice that was emailed to you, email it to registration@tcea.org, or fax it to 512-476-8574.

Did you receive my payment?
You will receive an email confirming the receipt of your payment. Specific questions related to an attendee’s payment should be sent to accounting@tcea.org.

If I can no longer attend, can I send someone else in my place?
Yes, TCEA refers to that as a “transfer of registration.” Email accounting@tcea.org requesting that your 2018 registration be transferred to another’s account. Please provide their full name and email. A $25 transfer fee will be applied to the new registration and must be paid to complete the transfer.

How do I upgrade my registration to Premium?
Please send an email to accounting@tcea.org, and we will upgrade your registration if there is availability. If you have already paid for your original registration, you will owe the remaining balance.

Group Registrations

How do I register a group?
Persons responsible for registering a group can do so through the online process. It is recommended that you use the Group Registration Form to collect all data before starting the process.

Where do I send the Group Registration Form?
The form should be returned to the person from your campus or district responsible for registering you. TCEA does not accept faxed or emailed group registrations. All registrations must be entered online. To begin a group registration, simply register the first individual. You will be prompted to add additional attendees during the process.

Is there a limit on group registrations?
To prevent a timeout, the system limits a group registration to five individuals. For additional registrations, you will need to re-enter the system and complete the steps again.

How can I pay for a group registration?
Group registration should only be used if the same payment or PO is applied to all individuals. Each registrant will receive a confirmation, and you can add a secondary email address where a copy can be emailed.

How do I make group hotel reservations?
Once the registration is complete, you will receive a link and a prompt for proceeding to make hotel reservations. The same five reservation limit applies.

Presenters

Do presenters have to register for convention?
Yes, all presenters are required to register by November 1st. For questions regarding presenter requirements, please contact Meaghan Rhame at presenters@tcea.org.

Presenters do not receive a complimentary or discounted registration.

Academies, Workshops, and Sessions

Where can I see what sessions will be offered?
You can view the full conference schedule online here, or you can download the TCEA 2018 mobile app for Apple and Android.

What are the full-day academies?
The academies are a series of premium presentations aligned to a particular topic or role. Attendees with a Premium Registration may attend any academy presentation. Advance registration is not required. All seating is first-come, first-seated and it is recommended you arrive early to guarantee a seat.

What sessions are taking place in the interactive learning areas?
You can search the full details of presentations in the playgrounds, poster sessions, and special events areas in the online session listing. Special events occurring in these areas, including hands-on learning opportunities, will be detailed here as they are added.

How can I search for sessions by content? 
Using the online search tool or mobile app, you can search by any keyword, strand, or topic.

When can I pre-register for workshops and events?
Pre-registration is not required for academies, workshops, or presentations. There are a few events that require an additional fee or a separate registration. These events will have a detailed explanation in the session listing. Premium Registration academies and workshops are available on a first come, first served basis.

How can I have a guaranteed seat in an academy or hands-on workshop?
If you are willing to volunteer as a workshop facilitator and assist the presenter with minor tasks such as scanning attendees for CPE credit, distributing handouts, and requesting support from TCEA, you can guarantee your seat in that workshop. Academy volunteer opportunities open in September. Workshop facilitator opportunities open in October.

Can I be placed on the waiting list for an event that has filled in capacity?
No, TCEA does not keep a waiting list for events that require advanced registration. If you were not able to get into the event during pre-registration, please inquire at the door.

Will I earn educational credits for attending this event?
Yes, TCEA is registered with the State Board of Educator Certification (SBEC) as an approved provider of professional development and with the Texas Education Agency (TEA) as an official provider of School District Board Member continuing education credits in the state of Texas. You can earn CPE credits for all sessions delivered by TCEA. Out-of-state attendees need to contact their district administrators to confirm credit validity. Attendees must be scanned into each educational session for credit tracking. After the event, a CPE certificate for all events where your badge was scanned will be available for download from your TCEA account.

SIG Meetings

I am not a SIG member. Can I attend the SIG meeting?
Each SIG has different registration requirements. Some are open to both members and non-members. Please view the event description to learn more.

I am a SIG member. How do I get the discounted SIG member rate?
All active SIG members should have received an email with a discount code. If you did not receive your discount code or have questions about your membership status, please contact TCEA member services at membership@tcea.org.

I paid the non-member rate, which includes an annual membership. When does this activate?
Your membership will be activated once your full payment in the form of check or credit card is received. Purchase Orders are not considered full payment and will not activate your membership.

Housing and Travel

How do I reserve a hotel room?
Once you complete your convention registration, a link to proceed to housing will appear on your confirmation screen. The link will also be included in your confirmation email.

How many rooms can I reserve at one time?
You can make up to five reservations at a time. Each person with a reservation must also be registered for the convention. If you require assistance with making a group hotel reservation, please contact the housing bureau at 877-205-2871 or reservations@housing4conventions.com. Attendees in group blocks must be registered for the convention within 72 hours of securing a group block or rooms are subject to cancellation.

How do I make changes to my hotel reservation?
Reservations can be changed online using the link found in the housing (not registration) confirmation email. Attendees enter the acknowledgement number on the housing confirmation. Or you may contact the Housing Bureau at 877-205-2871 or reservations@housing4conventions.com.

The hotel I want is no longer available. Can you please help?
All hotel rooms are available on a first come, first served basis. If a night(s) is unavailable at the hotel you want, but the rest of the nights are available, the reservation system will allow you to reserve the available nights and be placed on a waitlist for the unavailable nights. The housing bureau will monitor waitlisted nights and try to clear those reservations. Note: The waitlist is for situations in which a night or two is unavailable, not for situations in which all nights at a desired hotel are unavailable.

I did not receive the registration confirmation with the housing link. 
Your confirmation was sent from registration@tcea.org. Please check your spam folder (and be patient, it takes a few minutes to deliver).

Does TCEA provide shuttle service to and from the Austin Convention Center?
Yes, TCEA does provide shuttle service to TCEA Convention hotels that are more than walking distance away from the Convention Center. A schedule for the shuttle service is available on the Location, Travel, and Hotel page.

Where can I park at the Austin Convention Center? 
The Austin Convention Center has two parking garages. Information can be found here.

Exhibitors

What is the price for an exhibit space?
Pricing information and the application to reserve your space online can be found here.

How can I apply for a vendor-led session (also known as exhibitor showcase session)?
The application will be available in October. All current exhibitors may access the Exhibitor Services Kit inside the exhibitor portal to download the application and apply for an exhibitor showcase session.

How do I register my booth personnel?
All current exhibitors may access the Exhibitor Services Kit inside the exhibitor portal to register their booth staff.

How do I make hotel reservations?
All current exhibitors that have paid their deposit may access the Exhibitor Services Kit inside the exhibitor portal to find the exhibitor hotel information and proceed to make reservations.

Volunteers

What type of jobs do you have for volunteers?
The two main categories include facilitator and volunteer. A facilitator helps with sessions and workshops (making sure everyone signed in, possibly introducing the presenter, and helping attendees keep up with the presenter). Regular volunteer duties include helping hand out convention bags to attendees as they arrive, helping in the TCEA store, doing ‘seat drops’ prior to the keynote presentations, as well as many other duties. Check out the volunteer website for more details.

When can I sign up to volunteer?
Volunteer opportunities open in September. Information can be found here. Individual workshop facilitator opportunities open in October.

Sponsors

Where can I view available sponsorship opportunities?
Information can be found here. For more information, please contact Kristy Breaux at kristy@tcea.org or (512) 450-5394.

Media

How do I register as media?
Please visit here. Approved media will be registered. If approved, you will receive your registration confirmation within 72 hours. Please contact Joe Vasquez at press@tcea.org or (512) 450-5420 for all media inquiries.

Onsite

When will I receive my badge?
Conference materials are not mailed in advance. If you have paid in full, you will receive an email with a barcode to scan upon arrival for fast badge pick up. If you have a balance due, you must go to onsite registration to submit final payment and pick up your badge.

What will I need to pick up my badge and conference materials?
You must bring a photo ID with you to pick up your conference badge. You will not be able to pick up materials/conference badges for colleagues.

I missed some of the handouts from Convention. Where can I find them after it’s over?
All materials received from presenters will be available online after the convention on this website.

Mobile App

Is there an app for the convention? 
Yes, the mobile app is available for most platforms. Search in your app store for TCEA.

I registered for workshops in the app. Does that save my seat?
No, the app is a personal planning tool only. Adding events to your schedule will not guarantee you a seat, as classes are first-come, first-served.

Can I sync the app to multiple devices?
Yes. You will be required to create an account within the mobile app. This is separate from your TCEA account.

Future Dates

Do you have the dates for upcoming TCEA Conventions?
Yes, the dates and locations for future TCEA Conventions are:

  • February 4-8, 2019 – San Antonio, Texas
  • February 3-7, 2020 – Austin, Texas
  • February 1-5, 2021 – Dallas, Texas
  • February 7-11, 2022 – Dallas, Texas
  • January 30 – February 3, 2023 – San Antonio, Texas