What is the cost to attend?
There are three pricing tiers: Premium, Basic, and Exhibit Only. You can find full details at convention.tcea.org/registerr. Prices increase in November. All registrations include a complimentary one-year TCEA membership.
Are there discounts for students?
Full-time, undergraduate college students can register at a discounted rate of $100 for Basic Registration. To receive this discounted rate, you must first submit a copy of your school ID or class schedule to firstname.lastname@example.org.
The conference is not designed for students under 16. Student presenters must have prior approval from email@example.com.
What is the difference between Basic and Premium Registration?
Premium registrants may attend all hands-on workshops. Basic attendees will not be permitted to attend the approximately 450 additional sessions marked as “Premium.”
If I have a Basic Registration badge, what days should I come to the convention?
Basic sessions will be offered Tuesday through Friday. Additionally, the exhibit hall is open Tuesday through Thursday.
Can I register with a Purchase Order?
Attendees may select “Send an Invoice” to pay by check or purchase order. A credit card is required, however, to make hotel reservations. A copy of the purchase order or the check payment must be received no later than 30 days after completing your registration to avoid cancellation for non-payment. The payment policy can be found here and is emailed to you in the TCEA 2017 registration confirmation.
Where do I send my purchase order?
You can send your PO to firstname.lastname@example.org or fax to 512-476-8574.
Did you receive my payment?
You will receive an email confirming the receipt of your payment. Specific questions related to an attendee’s payment should be sent to email@example.com. You may also contact the accounting department at firstname.lastname@example.org.
If I can no longer attend, can I send someone else in my place?
Yes, TCEA refers to that as a “transfer of registration.” Email email@example.com requesting that your 2017 registration be transferred to another’s account. Please provide their full name and email. A $25 transfer fee will be applied to the new registration and must be paid to complete the transfer.
How do I upgrade my registration to Premium?
Please send an email to firstname.lastname@example.org, and we will upgrade your registration. If you have already paid for your original registration, you will owe the remaining balance.
How do I register a group?
Persons responsible for registering a group can do so through the online process. It is recommended that you use the Group Registration Form to collect all data before starting the process.
Where do I send the Group Registration Form?
The form should be returned to the person from your campus or district responsible for registering you. TCEA does not accept faxed or emailed group registrations. All registrations must be entered online. To begin a group registration, simply register the first individual. You will be prompted to add additional attendees during the process.
Is there a limit on group registrations?
To prevent a timeout, the system limits a group registration to five individuals. For additional registrations, you will need to re-enter the system and complete the steps again.
How can I pay for a group registration?
Group registration should only be used if the same payment or PO is applied to all individuals. Each registrant will receive a confirmation, and you can add a secondary email address where a copy can be emailed.
Do presenters have to register for convention?
Yes, all presenters are required to register by November 1st. For questions regarding presenter requirements, please contact Meaghan Rhame at email@example.com.
orkshops, and Sessions
What sessions are taking place in the interactive learning areas?
Event Highlights (playground info, poster sessions, special events) are currently available here.
How can I search for sessions by content?
Using the online search tool or mobile app, you can search by any keyword, strand, or topic.
When can I pre-register for workshops and events?
Pre-registration is not required for any events other than those that require an additional fee. This year, all Premium academies and workshops are available on a first come, first served basis.
How can I have a guaranteed seat in an academy or hands-on workshop?
If you are willing to volunteer as a workshop facilitator and assist the presenter with minor tasks such as scanning attendees for CPE credit, distributing handouts, and requesting support from TCEA, you can guarantee your seat in that workshop. Academy volunteer opportunities open in September. Workshop facilitator opportunities open in October.
Can I be placed on the waiting list for an event that has filled in capacity?
No, TCEA does not keep a waiting list for the events that require advanced registration. If you were not able to get into the event during pre-registration, please inquire at the door.
Will I earn educational credits for attending this event?
Yes, TCEA is registered with the State Board of Educator Certification (SBEC) as an approved provider of professional development and with the Texas Education Agency (TEA) as an official provider of School District Board Member continuing education credits in the state of Texas. You can earn CPE credits for all sessions delivered by TCEA. Out-of-state attendees need to contact their district administrators to confirm credit validity. Attendees must be scanned into each educational session for credit tracking. After the event, a CPE certificate for all events where your badge was scanned will be available for download from your TCEA account.
I am not a SIG member. Can I attend the SIG meeting?
Each SIG has different registration requirements. Some are open to both members and non-members. Please view the event description to learn more.
I am a SIG member. How do I get the discounted SIG member rate?
All active SIG members should have received an email with a discount code. If you did not receive your discount code or have questions about your membership status, please contact TCEA member services at firstname.lastname@example.org.
I paid the non-member rate, which includes an annual membership. When does this activate?
Your membership will be activated once your full payment in the form of check or credit card is received. Purchase Orders are not considered full payment and will not activate your membership.
Housing and Travel
How do I reserve a hotel room?
Once you complete your registration for TCEA Convention & Exposition, a link to proceed to housing will appear on your confirmation screen. The link will also be included in your confirmation email.
How many rooms can I reserve at one time?
You can make up to five reservations at a time. Each person with a reservation must also be registered for the convention. If you require assistance with making a group hotel reservation, please contact the housing bureau at 877-205-2871 or email@example.com. Attendees in group blocks must be registered for the convention within 72 hours of securing a group block, or rooms are subject to cancellation.
How do I make changes to my hotel reservation?
Reservations can be changed online using the link found in the housing confirmation email. Attendees enter the acknowledgement number on the housing confirmation. Or you may contact the Housing Bureau at 877-205-2871 or firstname.lastname@example.org.
The hotel I want is no longer available. Can you please help?
All hotel rooms are available on a first come, first served basis. If a night(s) is unavailable at the hotel you want, but the rest of the nights are available, the reservation system will allow you to reserve the available nights and be placed on a waitlist for the unavailable nights. The housing bureau will monitor waitlisted nights and try to clear those reservations. Note: The waitlist is for situations in which a night or two is unavailable, not for situations in which all nights at a desired hotel are unavailable.
I did not receive the registration confirmation with the housing link.
Your confirmation was sent from email@example.com. Please check your spam folder (and be patient, it takes a few minutes to deliver).
Does TCEA provide shuttle service to and from the Austin Convention Center?
Yes, TCEA does provide shuttle service to TCEA Convention hotels that are more than walking distance away from the Convention Center.
Where can I park at the Austin Convention Center?
The Austin Convention Center has two parking garages. Information can be found here.
What is the price for an exhibit space?
Pricing information and the application to reserve your space online can be found here.
How can I apply for a vendor-led session (also known as exhibitor showcase session)?
The application will be available in October. All current exhibitors may access the Exhibitor Services Kit inside the exhibitor portal to download the application and apply for an exhibitor showcase session.
How do I register?
All current exhibitors may access the Exhibitor Services Kit inside the exhibitor portal to register their booth staff.
How do I make hotel reservations?
All current exhibitors that have paid their deposit may access the Exhibitor Services Kit inside the exhibitor portal to find the exhibitor hotel information and proceed to make reservations.
What type of jobs do you have for volunteers?
The two main categories include facilitator and volunteer. A facilitator helps with sessions and workshops (making sure everyone signed in, possibly introducing the presenter, and helping attendees stay up with the presenter). Regular volunteer duties include helping hand out convention bags to attendees as they arrive, helping in the TCEA store, doing ‘seat drops’ prior to the keynote presentations, as well as many other duties. Check out the volunteer website for more details.
When can I sign up to volunteer?
Volunteer opportunities open in September. Information can be found here. Individual workshop facilitator opportunities open in October.
Where can I view available sponsorship opportunities?
Information can be found here. For more information, please contact Kristy Breaux at firstname.lastname@example.org or (512)450-5394.
How do I register for TCEA as media?
Please visit here. Approved media will be registered. Within 72 hours, you will receive your TCEA confirmation containing the link to housing reservations. Please contact Joe Vasquez at email@example.com or (512) 450-5440 for all media inquiries.
When will I receive my badge?
Conference materials are not mailed in advance. If you have paid in full, you will receive an email with a barcode to scan upon arrival for fast badge pick up. If you have a balance due, you must go to onsite registration to submit final payment and pickup your badge.
What will I need to pick up my badge and conference materials?
You must bring a photo ID with you to pick up your conference badge. You will not be able to pick up materials/conference badges for colleagues.
I missed some of the handouts from Convention. Where can I find them after it’s over?
All materials received from presenters will be available after the convention on this website.
Is there an app for the convention?
Yes, search in your app store for TCEA or click here for the direct link and further information.
I registered for workshops in the app. Does that save my seat?
No, the app is a personal planning tool only. Adding events to your schedule will not guarantee you a seat, as classes are first-come, first-served.
Can I sync the app to multiple devices?
Yes. You will be required to create an account within the mobile app. This is separate from your TCEA account.